Oversee the smooth, safe, and efficient running of the Toronto office
Ensure the office is well-maintained, compliant with regulatory requirements, and audit-ready
Manage relationships with building management, landlords, and vendors
Oversee office access, security, maintenance, and supplies
Coordinate facilities-related projects, including moves, fit-outs, and improvements
Manage approvals, budgets, payments, and stock for office and kitchen services
Manage office communications and notices
Support C-Suite visitors and global team members visiting Toronto
Liaise with Finance on purchase orders, invoices, and office expenses
Lead health and safety procedures, including first aid, risk assessments, and fire safety
Create a welcoming, inclusive, and safe office environment
Serve as a point of contact for People and Office-related queries
Plan and deliver Toronto internal events, socials, parties, onboarding sessions, and leadership visits
Support coordination of global events, regional offsites, town halls, and cross-office gatherings
Own event logistics, including venues, catering, suppliers, and day-of execution
Support employee onboarding and offboarding
Coordinate with People Ops, Hiring Managers, and IT on equipment and induction schedules
Support and lead People projects as requested by the HR Partner
Collaborate with the global People team to align processes and share best practices
Provide ad-hoc support to People and Talent Acquisition teams
Support regional Office Managers and the People Team with events and workplace experience




Requirements 2-3 years' experience in an Office Administrator, Office Manager or Workplace Operations role
1-2 years' experience in an HR Administrator or HR Coordinator role (preferred, but not required)
Proven ability to run office operations end-to-end, in a fast paced environment
Excellent organizational and multitasking skills with a robust attention to detail and a high standard of accuracy
Working knowledge of HR processes, documentation, and systems (preferred, but not required)
Organised and proactive, with strong prioritisation and communication skills
Team-oriented and approachable, with a passion for people and process excellence
Willingness to develop professionally and grow within the People Team
Core Competencies Demonstrates strong organizational and multitasking abilities to manage office operations efficiently while ensuring compliance with regulatory requirements. Capable of fostering a welcoming and inclusive office environment through effective communication and collaboration with diverse teams.
Highest-signal resume keywords Office Operations Management
Event Logistics Coordination
Health And Safety Procedures
HR Processes Knowledge
Vendor Relationship Management
Hard Skills Office Administration
Budget Management
Risk Assessment
First Aid Procedures
Project Coordination
Soft Skills Organizational Skills
Multitasking
Attention To Detail
Communication Skills
Team-Oriented
Industry Keywords Regulatory Compliance
Workplace Operations
People Operations
Office Maintenance
Event Planning

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📌 People Coordinator (Ontario)
🏢 Jobtailor
📍 Ontario