AVENIR GLOBAL is seeking a Billing Coordinator, Finance, in our Toronto office to drive the billing process by using problem-solving skills along with strong interpersonal and communication skills. We’re looking for someone who is dedicated, quick-thinking, and eager to grow.

The Role
Our future colleague will act as a key liaison between the finance and project management teams to ensure timely, accurate client billing and payment tracking. They will be responsible for maintaining financial data integrity, managing accounts receivable, and supporting the Finance department during monthly closing cycles. They must be able to take initiative, be action-oriented and team-oriented, and enjoy analyzing information and using logic to solve problems. They should also have the capacity to juggle multiple projects with minimal supervision and have a strong time and priority management.

Responsibilties
You’ll join our Finance team as a Billing Coordinator, where your main responsibilities will include:

Manage billings for assigned accounts/clients monthly

Ensure proper details are included on invoices per project manager instructions

Work closely with the project management team to ensure billings are completed in a timely and accurate manner and in line with the billing instructions

Ongoing communication/follow ups with project managers for outstanding purchase orders

Ensure data integrity and accuracy in all financial systems

Create, review and verify jobs created to make sure proper rates are charged for all consultants

Record and reconcile client payments (Wire and Electronic Fund Transfer (EFT)) in accounting system

Manage accounts receivable statements collection efforts in a timely and efficient manner

Provide accurate and detailed comments for work in progress (WIP) evaluation and perform WIP reconciliation

Assist the Finance department in meeting monthly short deadlines

Qualifications





College diploma in accounting or a relevant field

2 years’ experience in a billing / accounts receivable role or other related work

Experience with basic office practices and procedures, including the use of standard office technology

Strong, current and general computer skills including word processing, file management, database management and electronic mail

Strong skills with MS Office software, in particular Excel, Outlook and Word

Understanding of Maconomy, MediaOcean or other Enterprise Resource Planning (ERP) accounting software, an asset

Experience in the professional services industry, an asset

Abilities

Excellent interpersonal and communication skills to work effectively with diverse teams

Good writing skills

Capacity to juggle multiple projects with minimal supervision

Strong time and priority management

Independent and action-oriented

Team player and collaborative

Great attention to detail

Working conditions

Hybrid role – Three days per week in our Toronto office

A 35-hour work schedule per week

Why work at AVENIR GLOBAL?

A competent, efficient and passionate team

A positive and supportive work atmosphere

A communicative manager who is close to their team, expects transparency and the best from their employees, is ready to offer support and open to questions

A stable, fast-growing Canadian-owned communications firm, boasting numerous acquisitions over the past five years and established for 50 years and recognized in the market as a leader through its flagship brands such as NATIONAL





Regular activities and events for employees

Who is AVENIR GLOBAL?
AVENIR GLOBALis a Montreal-based holding and management company with an active operations mindset and a hands-on approach to all its investments. A global powerhouse of specialist communications firms, AVENIR GLOBAL has close to 1,000 staff and offices in 22locations across Canada, the U.S., Europe and the Middle East, and ranks among the top 25 largest communication firms in the world.

In Canada, AVENIR GLOBAL ownsNATIONAL Public Relations, thecountry’sleading public relations firm with nine offices from coast to coast; andTime & Space, a leading media strategy, planning, execution, and insights agency. In the United States, AVENIR GLOBAL ownsThe integrated communication agencySHIFT Communications; and the public relations and communication companyPadilla, which includes the brand consultancyJoe Smithandthe food and nutrition affairs experts atFoodMinds. In Europe, AVENIR GLOBAL owns the strategic communications consultancyMadanoand global insight and strategy firmThinks, both based in London; as well asHanover, one of theleading strategic communications and public affairs consultancies in Europe and the Middle East, with offices in London, Brussels, Dublin, Dubai, and Riyadh. The AVENIR GLOBAL network also includes the global healthcare communication agencyAXON,withoffices in London, Toronto, New York and Copenhagen; and London-based creative healthcare communications agencyCherry.

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We thank you for your interest in this opportunity, however only candidates considered for an interview will be contacted. We are committed to employment equity and encourages applications from all qualified candidates.

Accessibility accommodations for candidates requiring them are available upon request.

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📌 Billing Coordinator, Finance (Ontario)
🏢 AVENIR GLOBAL
📍 Ontario