Our client, a well-established and highly regarded law firm in downtown Vancouver, is seeking an Administrative Assistant to provide dedicated support to a team of 23 lawyers.

This is a key role for a polished and highly organized professional who thrives in a fast-paced legal environment and enjoys balancing practice support, project coordination, billing, and day-to-day administration.

This opportunity is ideal for someone who takes pride in producing high-quality work, delivers excellent client service, and is looking to grow their career within a cooperative and professional law firm setting.

Key Responsibilities Practice and Administrative Support Open, maintain, close, and archive client files Collect and organize required client intake documentation, including compliance-related forms Manage calendars, meetings, deadlines, contact lists, and bring-forward systems for assigned lawyers Prepare expense reports, trust-related documentation,



and mail forwarding materials Answer and direct phone calls and respond to email inquiries Communicate professionally with clients and external contacts as needed Project and Document Coordination Track the status of active matters and update internal project management tools Maintain organized contact lists and project records Monitor next steps, key contacts, and task ownership across ongoing files Intake, organize, and route correspondence and documentation appropriately Take meeting minutes and follow up on action items Edit and format correspondence, agreements, reports, forms, and spreadsheets Coordinate document execution and assemble final documentation packages Billing and Financial Administration Prepare WIP reports, pre-bills, and client invoices Review billing for completeness and accuracy, including edits where required Send invoices to clients and save supporting correspondence to file Follow up on outstanding accounts receivable balances Prepare trust documentation related to invoice payments Team Support Provide backup support to other legal support staff during absences Assist with occasional shared reception coverage as needed

📌 Administrative Assistant (Vancouver)
🏢 Robert Half
📍 Vancouver