Overview

We are looking for a smart, motivated, and highly organized Bookkeeper / Office Administrator who is interested in growing with the company and taking on increasing responsibility over time.

This is a hands-on position combining bookkeeping, financial administration, data analysis, reporting, and general office administration. The successful candidate should be comfortable working with numbers and financial information, have excellent attention to detail, and be willing and able to learn new systems and processes.

You will also work closely with external professional accountants, investment brokers, and other professional advisors, providing financial information, reports, documentation, and administrative support as required.

Specific accounting software experience is not required, however, the ability to learn current software/skills quickly is essential.

Key Responsibilities

Bookkeeping & Financial Administration

· Maintain accurate bookkeeping and financial records

· Record and reconcile financial transactions

· Assist with accounts payable and accounts receivable

· Prepare financial and management reports

· Extract and analyze financial data

· Investigate discrepancies and ensure records are accurate

· Assist with month-end and year-end procedures

· Prepare information and documentation for external accountants and professional advisors

· Communicate and coordinate with external accountants, investment brokers, and other professional service providers

Data, Excel & Reporting

· Extract, organize, manipulate, and analyze data from various sources

· Prepare and maintain advanced Excel spreadsheets and reporting tools

· Analyze reports and identify trends, discrepancies, and unusual items

· Prepare summaries and reports for management

· Improve and automate reporting and spreadsheet processes where possible

Office Administration

· Manage electronic and paper filing systems

· Manage emails, calendars, and appointments using Microsoft Outlook

· Prepare correspondence, reports,



spreadsheets, and other documents

· Maintain company records and documentation

· Follow up on outstanding items and coordinate administrative tasks

· Provide general administrative support and assist with special projects

Required Qualifications

· Minimum 5 years of combined bookkeeping and office administration experience

· Advanced-level Microsoft Excel proficiency — non-negotiable

· Strong Microsoft Outlook skills

· Fluent in written and spoken English

· Strong analytical and problem-solving skills

· Excellent attention to detail and accuracy

· Ability to work with and analyze large amounts of financial and operational data

· Strong organizational and time-management skills

· Ability to manage multiple priorities and meet deadlines

· Ability to work independently and take initiative

· Strong communication and interpersonal skills

· Ability to maintain confidentiality when handling financial and investment information

· Ability and willingness to learn new software, systems, and processes

Assets

· Basic knowledge of coding/scripting

· Experience with accounting software

· Experience improving or automating administrative or accounting processes

What We Are Looking For

We are looking for someone who is intelligent, motivated, curious, responsible, and eager to learn. The right person will have the maturity to work independently, but also the curiosity to ask questions and continuously develop their skills.

This is intended to be a long-term position with opportunities for growth and increasing responsibility. We value someone who brings energy and initiative to the role and wants to grow with the company rather than simply perform a defined set of tasks.

Compensation

· Starting salary of $100,000 per year, depending on experience and qualifications

· Performance-based bonuses

· Additional opportunities for bonuses based on achievement of agreed-upon performance targets and demonstrated initiative, learning, and contribution to the business

Pay: From $100,000.00 per year

Work Location: In person

📌 Bookkeeper/Administrative Assistant (Toronto)
🏢 Nolana
📍 Toronto