Classification & Regular Hours

Hours per Week: 35

Level: M

Please note, this position is a 17-month temporary full-time contract opportunity covering a leave of absence.

Secondments are Welcome

Click here for more details on secondment opportunities.

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

Western Science’s mission is to be a cornerstone of society’s development through the education of students, the creation and dissemination of knowledge, and the establishment of innovative partnerships with industry, government and other educational institutions in the global community.

The Department of Computer Science’s mission is to be a cornerstone of society’s development through computer science education of students, the creation and dissemination of knowledge, cutting-edge partnerships with industry, government, and other educational institutions in the global community.

Responsibilities

The Administrative Assistant provides support for a variety of administrative tasks, which support the smooth and effective operations of the Department of Computer Science. The role serves as a resource and point of contact for faculty members, staff, students, committees and other stakeholders in regards to administrative matters, answering or re-directing inquiries as appropriate. The Administrative Assistant performs a range of tasks ensuring that deadlines and schedules are met, such as coordinating committees, meetings and events, facilitating the preparation and distribution of communications materials,



updating the Department website, maintaining databases, assisting with report generation, and arranging for access to physical space. The role provides administrative support and manages the busy calendar for the Department Chair, ensuring that meetings are prioritized and scheduled based on time sensitivity and importance. The Administrative Assistant provides support to the Administrative Officer for the implementation of various administrative human resources processes and financial functions as required.

Qualifications

Education:

- 2 year Community College Diploma in Business Management/Administration

Experience:

- 2 years of experience in providing administrative support to a senior leader and customer service in a business office setting
- Experience working in an academic environment preferred

Knowledge, Skills & Abilities:

- Familiar with Western policies and guidelines related to finances and human resources would be an asset
- Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Demonstrated ability take initiative, to work independently and follow through on work assignments
- Ability to apply active listening to hear and understand the complete message being communicated
- Competency to maintain confidentiality and treat sensitive information with discretion
- Ability to establish rapport with people from diverse backgrounds
- Demonstrated ability to understand and resolve external and internal partner issues
- Ability to maintain a positive, outgoing attitude with genuine customer service orientation




- Ability to follow formal business practices with high attention to detail
- Ability to multi-task and maintain an organized and effective personal work environment
- Adapts readily and effectively to changing priorities and demands
- Personable and courteous in working relationships with colleagues, students and the public
- Ability to demonstrate patience and focus to complete detailed administrative tasks
- Ability to interact professionally with students, staff, faculty, and other members of the University community
- Ability to work independently and effectively as a member of the team to achieve department goals
- Intermediate proficiency required in Microsoft Office in order to prepare formal correspondence, emails, memos, and input departmental data into spreadsheets and databases
- Familiarity with software applications used by Western preferred – e.g. Brightspace, Cascade, PeopleSoft, Mustang Market, Extranet
- Familiarity with Western policies and guidelines preferred

Union Statement

Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone (phone hidden).

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

📌 Administrative Assistant III (Canada)
🏢 Western University
📍 Canada