We are a small (2 lawyers, 5–7 staff), established law firm located in Ladysmith, British Columbia, seeking a capable and conscientious Legal Administrative Assistant and Receptionist to join our team. The lawyer seeking assistance has a busy practice focused primarily on estate planning and estate administration, as well as corporate and commercial small business matters.

The role will involve reception and scheduling, general office administration and assistance, and may also involve drafting and filing routine corporate documents, including incorporations, annual maintenance filings, and dividend and director resolutions.

The successful candidate will join an office environment where careful work, reliability, and professionalism are highly valued.

Duties will include, among other things:

- reception and scheduling appointments
- preparing meeting materials
- communicating professionally with clients and third parties as required
- preparing reporting letters, correspondence, and related file documentation
- maintaining accurate and orderly electronic and physical file records
- reviewing documents for accuracy, completeness, and consistency
- generally supporting the team by assisting with the organization, management,



and progression of client files from opening through completion
- providing general legal and administrative support as required
- possibly, preparing and filing corporate documents including incorporations, annual maintenance filings, and shareholder and director resolutions

Preferred qualifications include:

- Legal Administrative Assistant certificate, or equivalent practical experience
- previous experience working in a law firm workplace
- previous experience with corporate and commercial law matters
- familiarity with Appara (preferred but not necessary)
- excellent drafting, proofreading, and organizational skills
- careful attention to detail and a high standard of accuracy
- professional communication skills, both written and verbal
- the ability to work independently and manage responsibilities efficiently
- proficiency with Microsoft Word and standard office software
- previous experience in front-line customer service and hospitality

This is a 12 - 18 month maternity leave coverage opportunity, with the potential for extension or permanent employment as our practice continues to grow.

Pay: $25.00-$30.00 per hour

Benefits:

- Dental care
- Extended health care

Work Location: In person

📌 Legal Administrative Assistant/Receptionist (Canada)
🏢 Robson, O'Connor
📍 Canada