Part time Administrative & Reception Assistant

Job Summary

We are seeking a friendly, organized, and dependable Part-Time Administrative & Reception Assistant to support the day-to-day operations.

This position is ideal for someone who is professional, detail-oriented, comfortable with technology, and able to manage a variety of administrative responsibilities while providing a welcoming experience for agents, clients, and visitors.

Key Responsibilities

Answer and direct incoming phone calls

Greet clients, agents, and visitors to the office

Monitor and respond to general office emails

Assist with general data entry and record keeping

Organize, scan, upload, and maintain documents and electronic files

Assist with preparing and organizing real estate transaction files

Maintain spreadsheets and update office records

Provide general administrative support to brokerage management and agents

Assist with printing, copying, scanning, and document preparation

Coordinate incoming and outgoing mail and courier deliveries

Maintain office supplies and assist with ordering as required





Keep the reception and common office areas organized and presentable

Assist with scheduling, appointments, and general office coordination

Perform other administrative and reception duties as required

Qualifications

Previous administrative, reception, or office experience is preferred

Strong organizational skills and attention to detail

Professional and friendly communication skills

Comfortable using computers, email, spreadsheets, and general office software

Ability to learn new programs and office systems

Ability to prioritize tasks and work independently

Dependable, punctual, and professional

Experience in a real estate office is considered an asset but is not required

Position Details

Part-time position - 3 hours per day

In-office

2:00 pm to 5:00 pm

Hours may vary during the training period

We are looking for someone who is reliable, organized, and willing to learn, with a positive and professional approach to supporting a busy real estate office.

Pay: From $20.00 per hour

Work Location: In person

📌 Admin Assistant/Receptionist (Canada)
🏢 Rimrock
📍 Canada