Maintenance Admins - Work Hard, Play Hard!

Heavy Metal Equipment & Rentals is searching for experienced Maintenance Administrative Supports to ensure the efficient and smooth running of day-to-day operations. Join the leaders in the industry specializing in heavy equipment maintenance and be part of something earth-moving!

Why Choose Heavy Metal Equipment & Rentals?
With over 25 years of excellence, Heavy Metal Equipment and Rentals is proud to be North America’s largest heavy equipment rental company, offering both rental services and comprehensive maintenance and repair solutions for heavy equipment.

At Heavy Metal, you're more than just a team member – you’re family. We prioritize a healthy work-life balance and opportunities for personal and professional growth within a supportive, high-performance environment.

Maintenance Administrative Supports encompass a range of duties focused on providing essential administrative functions to support the maintenance division.

As a Maintenance Administrative Support, YOU will:

- Be responsible for invoicing and daily tracking routines
- Assist with organizing orientation, flights, camp access, and site requirements
- Maintain up-to-date orientation and site requirements records
- Update existing data and verify data by comparing it to source documents
- Track preventative maintenance
- Manage the office environment
- Track and analyze trends and statistical information
- Assist with ordering parts and tracking
- Be in direct contact with vendors

An excellent Admin Support will be:

- Someone who provides the highest levels of service and quality of work with Heavy Metal's best interest at the forefront of all tasks
- Highly motivated and self-driven to do their best work every day
- Ability to communicate and work effectively with clients, vendors, and internal customers
- An enthusiastic team player




- Able to accept learning opportunities for continual personal and professional development

What’s in it for you?

- Earn a base salary, PLUS 6.5% Regional Premium, and bonuses!
- 14 shifts on, 14 shifts off – perfect for balancing work and life
- Top-notch compensation – perks, RRSP matching, and more.
- Comprehensive benefits – health, dental, vision, and disability insurance.
- Career growth – we provide ongoing safety training, development, and certification support.

Work at the Heart of Canada’s Energy Sector
Based in the Alberta Oil Sands (Fort McMurray/Wood Buffalo Region), you’ll work 12 hours/day on a 14/14 rotation, alternating sets between days and nights. Shifts will start at 5:45 in a safety-first environment.

Bonus Perks for Commuters
Not local? No problem! We offer $1,000/month commuter support, and depending on the site, either accommodations and transportation from town to site or Fly-In/Fly-Out (FIFO) from hub locations (Calgary or Edmonton) with camp.

What We’re Looking For:

- A desire to make a difference and take pride in your work
- Completion of an office administration diploma or equivalent combination of education and experience
- Minimum 3 years in an administrative role, preferably on a project site location
- Demonstrated high standards of ethics and confidentiality in handling sensitive information
- Self-starter with the ability to work independently and as part of a team
- Software Expertise: proficiency in using and managing software and data systems, Microsoft Office Suite, and particularly at an advanced level of Excel




- Problem-Solving Skills: ability to identify and implement process improvements to enhance maintenance efficiency; individual is highly proactive and solution-focused.
- Communication Skills: the ability to communicate effectively (written and oral) is essential for interacting with customers, clients, and vendors, with demonstrated high standards of ethics and confidentiality to handle sensitive information
- Organizational Skills: must be able to manage multiple tasks, prioritize the work, organize data effectively, meet tight deadlines, and work well under pressure
- Adaptability: The ability to adapt to changing priorities and work conditions is essential in a dynamic environment to analyze and assess information, make recommendations, and prioritize tasks accordingly
- Safety-Oriented: demonstrated commitment to safe work practices

Ready to Make Your Mark?
If you’re passionate about heavy equipment and thrive in a demanding environment, we want to hear from you!

Apply today by sending your resume and cover letter (mention specific equipment models you’ve worked on) via email or fax to (phone hidden), indicating Admin Support in the subject line. Be sure to include your email for fast communication.

We thank you for your interest in this position; however, only those selected will be contacted for further pre-employment screening and interviews. Employment is conditional on a negative pre-employment drug and alcohol screening result and the ability to meet the physical demands of this position. This posting will remain open until suitable candidates are found.

Job Types: Full-time, Permanent

Benefits:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Work Location: On the road

📌 Administrative Support (Alberta)
🏢 Heavy Metal Equipment & Rentals
📍 Alberta