Position: Office Administrator/Payroll Administrator

Department: Administration

Report To: CFO and Controller

Educational Requirements Preferred:

Business Administration Diploma or minimum three years related work experience.

Skills Preferred:

Typing and data entry proficiency, excellent communication skills both verbal and written,

computer skills including SAGE 300 and MISYS for Windows, Microsoft Office, and Easypay

payroll software. Basic accounting knowledge preferred, background in Human Resources

functions.

Responsibilities and Duties;

 Employee Records - Maintain up to date and accurate records for all employees including,

employee addresses, required family relatives, telephone numbers, employee identification,

wages, performance reviews, training records, correspondence, discipline, medical records

and other information;

 Confidentiality – All matters related to any employee under the control of this position are

extremely confidential and must be maintained strictly under the confidence of this position;

all documents relating to any employee must be kept secure under lock and key.

 Time and Attendance – Daily review of attendance and creation of Monthly Attendance

Report; The summarization and documentation of Absences to all affected employees;

Discipline related to attendance;

 Legal and Confidential Correspondence – Preparation and forwarding of legal and

confidential correspondence for Senior Management;

 Compensation Policy - Assist in developing the annual evaluation of the Company’s

compensation policy to ensure viability, competitiveness and equitability.

 Group Benefits – The accurate administration of Group Advantages; The review and annual

negotiations related to securing appropriate Group Benefits;

 Payroll Preparation – The timely preparation of all Hourly and Salary payroll requirements

including data entry, and all associated reporting and respective journal entries and

accruals.





 Time Guardian update weekly for payroll and daily reports;

 Obligatory Tax and Employee Payments – The effective and timely payment of all obligatory

Federal and Provincial Tax and Employee Payments; Preparation of Year End payroll

summaries, T4, T4A, T5, E.H.T., and WSIB.

 Production Reporting - Enter data for payroll and production reporting

 Personnel and Payroll Reports - Prepare all associated reports for payroll/personnel.

 Accounts Payable – The timely and accurate review and analysis of all payment contracts

and invoices to ensure that suppliers are paid in accordance with the company’s contractual

obligations; All supplier Invoices and respective payments must match the Company

Purchase Order, Supplier Bills of Lading and Receiving Documents. For Payment Invoices

and Receiving Documents must be originals only; The Entry of Accounts Payable invoices

into SAGE.

 Processing of Cheques – The timely and accurate processing and creation of all cheques

for the payment of suppliers, employees and governmental institutions consistent with and

limited to the obligations of the Company;

 Bank Deposits – The timely and accurate preparation and processing of bank deposit for

payments received by mail;

T.R. –05 Rev:02 Date: January 9, 1998 Reviewed by: H.S. Approved by: J.R.

 Other Assignments – Prepared to accept other tasks and provide assistance to others as

required and assigned

 Accounts Receivables, credit applications, EFT.

 Assist Controller with Month end.

 Answer and direct phone calls

 General office administration

Training Documents:

1. Collective Agreement

2. Attendance Policies

Goals and Objectives:

1. All employee documents current

2. Reduced absenteeism and lateness

3. No Grievances

4. Zero Payroll Errors

5. Up to date accounts payable records

6. Up to date Bank Deposits

Pay: $55,000.00-$60,000.00 per year

Benefits:

- Dental care
- Extended health care
- Vision care

Work Location: In person

📌 HR & Payroll Administrator (Canada)
🏢 WeMovePeople
📍 Canada