MTLI Group is seeking a proactive, friendly, and results-oriented Accounts Payable Coordinator to own full-cycle AP, corporate card and expense processing (Ramp and other company credit cards), and accurate synchronization of expenses to QuickBooks Online (QBO). This is a full-time, hybrid role in Markham, ON, within a fast-growing North American business where ownership, accuracy, and flexibility are essential.

About MTLI Group

MTLI Group is a growing North American company operating in a quick-paced and expanding environment. As our business continues to scale, we need finance professionals who thrive under pressure, take initiative, and contribute across the finance function.

Position Overview

- Position: Accounts Payable (AP) Coordinator
- Employment Type: Full-Time
- Schedule: 5 days per week, 8 hours per day (day shift)
- Work Arrangement: Hybrid – 3 days onsite, 2 days remote
- Location: 165 Gibson Dr., Unit 1, Markham, Ontario, L3R 3K7
- Expected Start Date: September 14, 2026
- Salary: $55,000 per year

This role may require greater commitment and availability at times; successful candidates must be flexible and willing to support business needs beyond core hours when necessary.

Key Responsibilities

Full-Cycle Accounts Payable

- Process vendor invoices end-to-end: receipt, coding, approval routing, three-way matching (PO/invoice/receiving), and posting.
- Maintain accurate vendor master data (onboarding, tax forms, banking details, terms) and resolve vendor inquiries.
- Prepare and execute payment runs (ACH, wire, EFT, cheques) in line with approval workflows and cash flow priorities.
- Reconcile AP subledger to GL, clear aged items, and support month-end close with accruals and reporting.
- Support audits by providing documentation, aging reports, and transaction detail as required.

Expense Management & Corporate Cards (Ramp and Other Company Cards)

- Administer Ramp and other company credit card programs: card issuance, limits, policies, approvals, and vendor bill pay workflows.
- Coordinate other corporate credit cards, including booking transactions, coding expenses, and ensuring timely receipt capture and policy compliance.
- Reconcile Ramp and other corporate card statements monthly; investigate and resolve discrepancies; ensure complete and accurate posting to the GL.
- Train and support employees on Ramp/expense platform usage and expense policies; drive adoption and compliance.

QuickBooks Online (QBO) Integration

- Ensure approved Ramp expenses and other corporate card transactions sync accurately and completely to QuickBooks Online.




- Review synced data for correct GL accounts, classes/projects; correct mapping issues as needed.
- Perform periodic reconciliations between Ramp/other cards and QBO; maintain clean audit trails and supporting documentation.

Cross-Training & Payroll and Independent Contractors Pay Rotation

- Willingness to cross-train across Finance (e.g., AR support, GL reconciliations, reporting, billing/collections support).
- Payroll and Independent Contractors Pay will be rotated; successful candidate must be able to join the rotation and learn internal processes/tools.

Process Improvement & Controls

- Identify opportunities to streamline AP workflows, improve automation, and strengthen internal controls.
- Maintain organized AP records per CRA & IRS/audit retention guidelines and company policies.

Required Qualifications & Experience

Only candidates who meet ALL of the following minimum requirements will be considered:

- At least 2 years of practical AP Coordination experience.
- At least 1 year of hands-on QuickBooks Online experience (mandatory).
- Practical experience in an AP coordination, bookkeeping, and accounting support role in a business environment.
- Experience supporting payroll processing.
- Experience supporting AP/AR, billing, collections, reconciliations, or expense management.
- Post-secondary education in Accounting, Finance, Business Administration, or a related field.
- Strong proficiency in Microsoft Excel and Microsoft Office applications.
- Strong attention to detail, accuracy, organization, and deadline management.

What We Are Looking For

We are looking for someone who does more than simply complete assigned tasks. The successful candidate should be proactive, friendly, dependable, resourceful, and results-oriented, with a willingness to take ownership. You should be:

- Self-motivated and able to work independently with limited supervision.
- Results-oriented and committed to completing work accurately and on time.
- Able to think outside the box and find practical solutions.
- Comfortable working under pressure and managing multiple priorities.
- Able to identify errors, inconsistencies, and process gaps, and take appropriate action.




- A fast learner who can quickly understand and follow company processes.
- Dependable, accountable, and willing to take ownership of assigned responsibilities.
- Professional and trustworthy when handling confidential financial and payroll information.
- Positive, team-oriented, friendly, and willing to support the Finance Manager and broader finance team.

Assets (Nice-to-Have)

- Experience with the RAMP corporate card and expense management platform (and/or similar platforms).
- Previous experience processing payroll independently.
- Experience in a fast-paced construction, installation, logistics, or project-based business environment.

What We Offer

- Two weeks vacation
- On-site parking
- Broad, practical experience across payroll, contractor payments, AP, AR, bookkeeping, reconciliations, billing, and other areas of finance
- Opportunity to develop your skills within a growing North American company

Pay: $55,000.00 per year

Application question(s):

- Have you worked with corporate credit card administration or expense management platforms such as RAMP? Please explain.
- What is your level of proficiency with Microsoft Excel? Please provide examples of functions or reports you have worked on.
- This role requires flexibility as responsibilities may change from time to time within the finance department. Please describe a situation where you had to adapt quickly and take ownership of a new responsibility.
- Why are you interested in this position, and how does your experience align with the role requirements?
- Please indicate your current status in Canada (Work Permit, Permanent Resident, or Canadian Citizen).
- How long have you been using QuickBooks Online, and what is your level of experience with it?
- How many years of bookkeeping experience do you have, and can you briefly describe your overall experience?
- Please describe your previous payroll processing experience.
- Please share your relevant Finance Assistant or accounting support experience.
- Our office is located at 165 Gibson Dr, Unit 1, Markham, ON, L3R 3K7. This role requires 5 days per week, 8 hours per day, with 3 days working onsite and 2 days remotely. Could you please let us know where you are located and your estimated travel time to the office?
- The expected start date for this position is September 14, 2026. What is the earliest date you would be available to start?

Experience:

- QuickBooks: 1 year (required)
- Book-keeping/accounting background: 2 years (required)

Work Location: In person

📌 Accounts Payable Coordinator (Full-Cycle AP + Ramp + QBO) (Canada)
🏢 MTLI Group of Companies
📍 Canada