Position

Community Days Coordinator

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Type

Full-time

Requires regular evening and weekend availability

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Hours

Regular weekday preparation and administration, with Community Days scheduled on evenings and weekends. Hours will vary week to week based on the Community Day calendar. Reliability on scheduled event days is essential.

Location

Covering Brantford, Burlington, and Hamilton Area

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Compensation

$45,000

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Number of Positions

1

Reports To

Pet Pantry Program Lead

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About the HBSPCA

For 138 years, the Hamilton/Burlington SPCA (HBSPCA) has been a cornerstone of animal welfare in our region. As one of only three Humane Canada Accredited animal welfare organizations in Canada, we care for more than 25,000 animals annually and work every day to strengthen the bond between people and animals in our community. Our vision - the Pet-First Campus and Unleash Love Capital Campaign - reflects our commitment to building Canada's first integrated Animal Wellness Hub, and the energy behind it starts with our people. Learn more at hbspca.com.

The Position

The Community Days Coordinator owns the delivery of HBSPCA's Pet Pantry Community Days from end to end. This is a hands on, physical, community facing role for someone who likes being on their feet, likes people, and takes pride in a well run event. You will be the person who makes sure the van is loaded, the tent is up, the volunteers know their jobs, and every family who registered leaves with what they came for.

This Role is Right for You if:

- Comfortable with physical work including repeated lifting, loading and setup
- Valid driver's licence and comfortable operating a cargo van
- Able to work independently and pivot when plans change on the day
- Calm, respectful and steady with the public,



including people in difficult circumstances
- Organized enough to run a checklist and disciplined enough to finish the paperwork
- Basic math and computer literacy
- Certification to operate forklifts and pallet jacks preferred
- Genuinely enjoys community facing work

Key Responsibilities

Before the Event

- Confirm the location, access, parking and setup arrangements with the site partner
- Confirm volunteer attendance and assignments, and follow up on gaps
- Review registered orders and identify product required
- Pull, stage and load product into the van
- Load all equipment: tent, tables, table skirts, frame signs and coroplast inserts, pylons, supplies

At the Event

- Drive the van to site and unload
- Set up tent, tables, table skirts, signage and safety pylons
- Brief volunteers on their assignments for the day
- Oversee name collection, order fulfilment and food distribution
- Ensure data collection is completed accurately and completely
- Act as the front line point of contact for the public, including in difficult conversations

After the Event

- Take down and pack all equipment
- Reconcile remaining product and returns
- Return and unload the van at the office, swap for the next vehicle as required
- Clean the van and equipment and store it correctly
- Submit attendance, distribution and data records

Ongoing

- Coordinate volunteer deliveries to community food partners
- Maintain the van cycle: load, deliver, return, swap,



reload
- Work with Volunteer Services on recruitment and scheduling needs
- Work with Communications on dates, signage and site promotion
- Work with data and records staff on reporting

Warehouse and Inventory

- Track stock levels using a first-in, first-out (FIFO)method
- Monitor product expiration dates and manage batch and lot tracking
- Resolve order or freight discrepancies
- Maintain safety and clean work standards in the warehouse

How To Apply

Please send a resume and a short cover letter telling us why this work matters to you, to [email protected] with "Community Days Coordinator" in the subject line. Applications will be reviewed as they are received.

Please be aware that once you submit your resume or application, your information will be retained for 5 years as per Ministry of Labour Employment requirements 2025. If you are selected for an interview, your information will also be kept on file that you either were interviewed and declined or interviewed and selected. This is also a requirement of the Ministry of Labour to maintain a list of all candidates that applied for the role even if they are not hired. Finally, we do not use AI technology to review, assess and select candidates as of July 1, 2025. Only those selected will be contacted for an interview.

Diversity, Equity, and Inclusion

The HBSPCA is an equal opportunity employer that actively supports diversity, equity, and inclusion. We welcome applications from candidates of all backgrounds and lived experiences. If you require accommodation during any stage of the recruitment process, please contact your interview lead for assistance.

Pay: $45,000.00 per year

Advantages:

- Company car

Work Location: In person

📌 Community Days Coordinator (Pet Pantry) (Canada)
🏢 Hamiltonu002FBurlington SPCA
📍 Canada