Medical Office Assistant (MOA) – Obstetrics & Gynecology Clinic (Full time)

Oakville, ON | In-person | Pay dependent on experience (26-29$/hour)

We are a busy Obstetrics and Gynecology clinic seeking a dedicated and organized Medical Office Assistant to join our team full time. This full time position includes 40 hours per week and two weeks of paid vacation per year. The start date for the successful applicant is September 2026, but is negotiable.

This is a rewarding opportunity to be part of a supportive and professional clinical environment focused on providing efficient and compassionate care.

Key Responsibilities

- Coordinate and schedule patient appointments
- Manage patient intake, including updating demographics, referrals, and EMR documentation
- Maintain and organize clinic schedules, including confirming appointments and optimizing patient flow
- Book surgical procedures and coordinate pre-operative requirements and testing
- Answer phone calls and patient inquiries in a professional and timely manner
- Process and manage incoming/outgoing faxes and correspondence
- Monitor and follow up on test results and urgent items as directed by the physician
- Support clinic flow by rooming patients and preparing exam rooms
- Maintain clean, stocked, and organized clinical and office spaces
- Assist with instrument reprocessing and general clinic upkeep
- Ensure strict patient confidentiality and professionalism at all times

Qualifications

- Post-secondary education in Medical Office Administration, Office Administration, or equivalent




- Minimum 1–2 years of experience in a medical office
- Familiarity with EMR systems (specifically Accuro) is an asset
- Strong understanding of medical terminology is an asset
- Excellent verbal and written communication skills in English

Key Attributes

- Highly organized with solid attention to detail
- Ability to multitask and work efficiently in a fast-paced clinical environment
- Professional, courteous, and compassionate with patients
- Strong problem-solving skills and sound judgment
- Reliable, dependable, and able to maintain confidentiality
- Positive, team-oriented attitude with a strong work ethic

Position Details

- Full-time, in-person (Monday–Friday)
- Starting at 26-29$/h, starting wage based on previous work experience
- On-site parking available
- Supportive team environment with opportunities for growth and long-term development

If you are looking for a meaningful role in women’s healthcare and enjoy working in a dynamic clinical setting, we encourage you to apply. Interested applicants are asked to submit a resumé and a minimum of two references. Thank you to all applicants for their interest, but only those candidates selected for an interview will be contacted.

Job Type: Full-time

Pay: $26.00-$29.00 per hour

Application question(s):

- Have you completed a Medical Office Administration certification (or equivalent)?

Experience:

- working in a specialist physician office: 1 year (preferred)

Work Location: In person

📌 Medical Office Assistant (Oakville)
🏢 Oakville Obstetrics & Gynecology
📍 Oakville