We are seeking a dynamic and energetic Administrative Assistant to join our team! This role is vital in ensuring the smooth operation of our office workplace. As an Administrative Assistant, you will be the backbone of daily administrative functions, providing exceptional support for our health care providers. Your excellent communication skills, and attention to detail will help foster a productive and welcoming workplace. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization.
Duties
- Manage front desk responsibilities, including greeting visitors and taking phone calls with professionalism and courtesy
- Perform data entry tasks accurately using clinical software to maintain up-to-date records
- Provide exceptional customer service by addressing inquiries promptly and professionally via phone or in person
- Support activities such as invoicing, billing, and insurance direct billing.
- Assist with clerical tasks
- Coordinate appointments, schedule meetings, and manage calendars efficiently to optimize team productivity
Requirements
- Excellent people skills
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite and current computer skills necessary for daily tasks
- Excellent phone etiquette and customer service skills to support clients and team members effectively
- Prior experience in medical or health offices is a plus; familiarity with front desk operations in healthcare settings is highly desirable
- Basic understanding of medical or dental office procedures is advantageous
- Able to work Monday, Tuesday, Thursday 8:00am to 4:00pm