The Broadway Subway Project Corporation (BSPC) is an Acciona-Ghella general partnership to deliver a 5.7 km extension of the Millennium Line, from VCC-Clark Station to Broadway and Arbutus. Once complete, it will provide quick, frequent, and convenient service to B.C.’s second largest jobs centre, world-class health services, an emerging innovation and research hub, and growing residential communities.

We are seeking an Admin Co-op for an 8-month co-op term to join our team on the exciting Broadway Subway Project in Vancouver, BC. Reporting to the Senior Contracts Manager, the Admin Co-op will provide administrative and coordination support to the Commercial/Contracts team. Responsibilities will include maintaining contract documentation, assisting with procurement and invoicing/payment processes, and tracking key information.

Job Responsiblities:

- Assist the Commercial/Contracts team with day-to-day administrative activities.
- Prepare, organize, and maintain contracts, purchase orders, change orders, amendments, and related documents.
- Maintain accurate electronic and physical filing systems for contracts and commercial records.
- Enter and update contract information in internal databases or document-management systems.
- Track contract milestones, deliverables, expiry dates, renewals, and outstanding documentation.
- Assist with invoice processing, payment tracking,



and reconciliation of supporting documents.
- Review invoices against purchase orders, contracts, or approved work.
- Assist with change orders, contract amendments, and commercial correspondence.
- Prepare spreadsheets, reports, summaries, and presentations for the Commercial/Contracts team.
- Support contract close-out activities and ensure documentation is complete.
- Schedule meetings and prepare agendas, minutes, and action-item trackers.
- Handle confidential commercial and contractual information appropriately.
- Perform data entry and other administrative tasks as required.
- Other tasks as required.

Experience/Qualifications:

- Currently enrolled in a Legal, Business, Commerce, Supply Chain, or Administration co-op program at university and available to commit to an 8-month work term.
- Strong organizational and time-management skills.
- Excellent attention to detail.
- Comfortable working with Excel, Word, Outlook, and document-management systems.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong team player with the ability to collaborate effectively with colleagues and contribute to a positive team environment.
- Previous administrative, construction, procurement, or office experience is an asset.

Pay: $45,000.00 per year

Work Location: In person

📌 Admin Co-op (Commercial Department) (Canada)
🏢 Broadway Subway Constructors General Partnership
📍 Canada