Closing Date: Until suitable candidate is found

Position: Administrative Assistant/Receptionist
Reports to: Executive Assistant
Status: 0.8 FTE

Our team at Aspire Child Development Centre is growing and changing and we want you to join us! The successful candidate will have the prospect to work in a unique and specialized non-profit environment.

Primary Duties and Responsibilities

- Answer general phone inquiries using a professional and courteous manner
- Direct phone inquiries to the appropriate staff members
- Reply to general information requests with the accurate information
- Greet clients/suppliers/visitors to the organization in a professional and friendly manner
- Reserve parking spaces for visitors as required
- Use computer word processing, spreadsheet and database software to prepare internal newsletter, record relevant information, memos and documents
- Prepare, receive, sort and send outgoing faxes, mail and courier parcels
- Forward incoming general emails, voicemail and faxes to the appropriate staff member
- Make service inquiry documents available
- Purchase, receive and store the office and program supplies,



ensuring that basic supplies are always available
- Record and maintain payments, notes and tasks in family files in database
- Provide administrative support to management and staff
- Initiate and coordinate the maintenance of office equipment
- Receive and record payments, donations, and ticket sales and process through Chase merchant machine
- Maintain workroom, library and waiting area, keeping them organized and clean
- Maintain staff list of necessary documents for employee files
- Maintain library by cleaning/shelving and checking books in and out
- Records digitization

Qualifications & Skills:

- Experience in a similar role; post-secondary education in Administration an asset
- Excellent verbal and written communication skills
- Attention to detail and the ability to work in a fast-paced environment
- Experience with Microsoft Office Suite (or similar program); ability to work within database

Job Types: Part-time, Permanent

Pay: $18.76-$23.08 per hour

Expected hours: 30.0 per week

Work Location: In person

📌 Administrative Assistant/Receptionist (Red Deer)
🏢 Aspire Child Development Centre
📍 Red Deer