- Proactively review and manage the Director's calendar
- Coordinate meetings with donors, administrators, academic leaders, vendors and other collaborators
- Handle logistics for donor strategy sessions, unit meetings, tours and committees
- Work with other program coordinators to schedule meetings, prepare and review documentation, capture and circulate action items, and follow up on outstanding actions
- Coordinate and manage identified projects from start to end
- Develop and implement project plans and detailed work steps
- Communicate project and initiative status updates to project sponsors
- Identify requirements for upcoming meetings
- Support department operational planning, including timelines, accountabilities and metrics
- Coordinate onboarding and offboarding of new team members
- Respond to incoming calls on the Development and Alumni Relations main line, address inquiries and route messages
- Support the Director, Engagement and other Advancement program coordination needs

Requirements

- Diploma required
- Post-secondary degree preferred
- Minimum of 5 years professional experience
- Experience working in a fundraising environment is preferred
- Related administrative, program coordination or program support experience, preferably within a post-secondary institution or similarly complex environment
- Experience with Advance or other donor data management systems is preferred




- Exemplary client-focused customer service
- Project management experience in a deadline-oriented environment
- Strong problem solving and critical thinking skills
- Computer proficiency in Google applications and Excel
- Resume and cover letter submitted in one document

Core Competencies

Demonstrates strong project management capabilities, including developing and implementing project plans, coordinating meetings, and managing logistics in a fundraising environment. Proficient in client-focused customer service and adept at using donor data management systems.

Highest-signal resume keywords

- Project Management Experience
- Fundraising Workplace Experience
- Client-Focused Customer Service
- Google Applications Proficiency
- Excel Proficiency

ATS Optimization Keywords

Hard Skills

- Project Management
- Program Coordination
- Documentation Preparation
- Action Item Tracking
- Logistics Management
- Meeting Coordination
- Critical Thinking
- Problem Solving

Soft Skills

- Communication Skills
- Collaboration Skills

Certifications & Qualifications

- Diploma
- Post-Secondary Degree Preferred

Industry Keywords

- Fundraising
- Post-Secondary Institution
- Operational Planning

Tools & Technologies

- Advance
- Donor Data Management Systems

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📌 Program Coordinator, Advancement and Engagement (Edmonton)
🏢 Jobtailor
📍 Edmonton