Aeolus Staffing Solutions is recruiting an experienced Executive Assistant to join one of our large, well-established clients in North York.

This is an excellent opportunity for a highly organized skilled who enjoys supporting senior leadership while also playing an important role in billing, accounting administration, and vendor management.

Position Details
Location: North York, ON
Work arrangement: Fully in office, five days per week
Contract: Six months, with strong potential for extension
Pay rate: $30–$35 per hour
Schedule: Monday to Friday

Key Responsibilities
Provide high-level administrative support to senior leadership
Manage calendars, meetings, appointments, and changing priorities
Coordinate internal and external meetings and follow up on action items
Prepare reports, presentations, correspondence, and other business documents
Support billing, invoicing, expense reconciliation, and payment tracking
Assist with basic accounting and financial administration
Manage vendor communication, documentation, onboarding, and account updates




Review vendor invoices and resolve discrepancies
Maintain organized and confidential electronic records
Support special projects and other operational priorities as required

What We’re Looking For
Previous experience as an Executive Assistant, Senior Administrative Assistant, or in a similar role
Strong experience supporting senior executives or leadership teams
Hands-on experience with billing, invoicing, basic accounting, and vendor management
Excellent organizational and time-management skills
Strong written and verbal communication
High level of professionalism, discretion, and attention to detail
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Ability to work independently and manage multiple priorities
Availability to work on-site in North York five days per week

This is a great opportunity to join a respected organization, work closely with senior leadership, and take ownership of a varied and key position.

📌 Executive Assistant Aeolus Group Toronto
🏢 Aeolus Group
📍 Toronto