ABOUT THE COMPANY

Restoration Media UAE is a dynamic media production company headquartered in Dubai, specializing in delivering high-quality content and creative solutions across the Middle East and beyond. With a reputation for innovation and excellence, we serve a diverse range of clients, from corporate brands to creative agencies. As we expand our operations into the Canadian market, we are looking for an Office & Administrative Coordinator to join our hybrid team in Vancouver.

This is an exciting opportunity to be part of a growing global organization.

THE OPPORTUNITY

We are seeking a proactive, highly organized, and detail-oriented Office & Administrative Coordinator to support our remote and in-office operations. In this role, you will be the organizational backbone of our Vancouver office, providing essential administrative support to our leadership and production teams. This is a fantastic opportunity for someone who thrives in a dynamic environment and enjoys working independently.

KEY RESPONSIBILITIES

- Oversee daily office operations and ensure a safe, organized, and efficient workplace environment
- Manage office supplies inventory, replenishment, and stock control
- Coordinate company events, meetings, and employee engagement activities
- Handle correspondence, courier services, document management, and filing systems
- Liaise with building management and external vendors regarding maintenance, repairs, cleaning, and facility services
- Support new employee onboarding by coordinating workspace setup, access cards, equipment allocation, and office orientation




- Provide administrative support to the leadership and production teams
- Assist with travel arrangements and expense reporting
- Manage communication flow, including emails, phone calls, and mail distribution
- Ensure compliance with company policies and procedures

WHAT YOU BRING

- A diploma or degree in Business Administration, Office Management, or a related field
- Several years of experience in an administrative or coordination role
- Proficiency with Microsoft Office and Google Workspace
- Excellent written and verbal communication skills in English
- Ability to manage multiple tasks, set priorities, and meet deadlines
- A proactive, self-motivated, and solution-oriented approach
- High attention to detail and accuracy
- Ability to work independently in a remote setting and collaboratively in the office
- Reliable high-speed internet for remote work days
- Legal authorization to work in Canada

WHAT WE OFFER

- Hybrid work model – balance office collaboration with remote flexibility
- Opportunity to work with a global creative company
- A supportive and collaborative team culture
- Professional development and growth opportunities
- Competitive compensation and benefits package

HOW TO APPLY

Click "Apply" on Indeed and submit your resume. Please answer all screening questions when submitting your application.

Pay: $29.54-$37.38 per hour

Benefits

- Dental care
- Paid time off
- Store discount

Application question(s):
- How many years of administrative or office coordination experience do you have?
- Are you comfortable working in a hybrid mode?

Work Location: Hybrid remote in Vancouver, BC V6B 2Z4

📌 Office & Administrative Coordinator (Vancouver)
🏢 Restoration Media UAE
📍 Vancouver