Accounting Assistant

General Information

Job Title:

Accounting Assistant

Department

Finance

Reports To

CFO

Direct Reports

n/a

Document History

Original Document: January 2018

Revision: Date December 20, 2018

Final Approval: Date

Basic Function

The Accounting Assistant is responsible for providing accounting, administrative and clerical services to a multi-functional team to ensure effective, accurate and efficient operations of the accounting and administrative functions.

Qualifications

Education

- High School Diploma

Experience

- 5+ years’ experience in accounting administration role.

Skills

- Full understanding of common accounting software and systems (Quickbooks, Sage etc.).
- Proficient using common business programs including the Microsoft Office 365 suite, especially Outlook and Excel programs.
- Ability to perform multiple tasks and use own initiative to manage time and resources of self.
- Analytical abilities and problem-solving skills.
- Attention to detail and able to maintain a high level of accuracy in preparing and entering large volumes of data.

Personal Characteristics

- Safety - We go home secure every night.
- Integrity - Around here our word means something.
- Quality - Our quality stands on its own.
- Accountability- We provide solutions, not problems.
- Teamwork - Great people working together.
- Approachable by all levels.




- Not afraid to approach difficult situations and dig in to find a solution.
- Self-motivated to make improvements and get tasks done on time – you want to see others in the company get the information they need at the right time.

Other

- Must have a valid driver’s license.
- Strong written and verbal communication skills.

Duties

- Receive, verify, and code invoices accordingly.
- Prepare weekly and monthly payment runs.
- Upload EFT payment batches into Scotia
- Maintain listing of accounts payable customers
- Reconcile monthly supplier statements.
- Provide customer service to clients and employees (by phone or in person).
- Assist Project Managers with Job Costing and verification.
- Perform monthly reconciliations as directed by the CFO and assist with month-end procedures.
- Perform other related duties as required.

Performance Evaluation Criteria

Description of Measure Numerical Target or Subjective Measure

Accounts Payable

Ensure AP payment process is conducted in accordance with the Finance timetable.

Additional Information

The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.

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