Company Description TIPS (Talented Insurance Professional Services) is dedicated to delivering high-quality support services to the insurance industry, built on the belief that exceptional service begins with exceptional people. The company focuses on partnering with insurance professionals and organizations to streamline operations and enhance client experiences. Team members are encouraged to bring professionalism, integrity, and a strong service mindset to their work.

TIPS values collaboration, continuous improvement, and a supportive work setting where individuals can grow their skills and careers.

Role Description The Administrative Assistant is a full-time, on-site role based in GTA. This role is responsible for managing day-to-day office operations, including answering and directing phone calls, handling correspondence, scheduling meetings, and maintaining calendars for team members and executives. The Administrative Assistant will support clerical tasks such as:

· Data entry

· Designing Marketing Materials & Document Preparation

· Social Media content creation

· Filing and record management

· Ensuring Accuracy and Organization





This position also involves greeting visitors, coordinating office supplies, and assisting with basic project support to help the team operate efficiently and deliver strong service to internal and external stakeholders.

Qualifications

- Strong Administrative Assistance and Clerical Skills to manage office tasks, documentation, and organizational needs.
- Professional Phone Etiquette and Communication skills to handle calls, emails, and in-person interactions effectively.
- Experience with Executive Administrative Assistance, including calendar management, meeting coordination, and support for leadership.
- Proficiency with standard office software (e.g., Microsoft Office, Adobe Suits or similar tools) and basic data entry skills.
- Ability to prioritize tasks, manage time effectively, and work independently in a fast-paced environment.
- Attention to detail, reliability, and a customer-service mindset.
- Previous experience in an administrative or office support role; experience in insurance or professional services is an asset.
- Fluent in English and Farsi

📌 Administrative Assistant (Toronto)
🏢 TIPS]
📍 Toronto