Job Title: Venue Event Coordinator
Location: Mississauga Convention Centre, Mississauga, ON
Employment Type: Full-Time | Permanent

About Us

The Mississauga Convention Centre is a premier event venue known for hosting exceptional weddings, private celebrations, corporate functions, conferences, and large-scale events. We are committed to delivering outstanding service, professional event execution, and memorable experiences for every client and guest.

Our team works in a fast-paced, collaborative environment where attention to detail, teamwork, and client satisfaction are at the heart of everything we do.

Position Overview

We are seeking an experienced and highly organized Venue Event Coordinator to join our team. The successful candidate will be responsible for coordinating events from the initial client planning stages through setup, execution, and teardown.

This role requires strong communication, organization, problem-solving, and customer service skills. The ideal candidate is comfortable managing multiple events and priorities while ensuring that venue standards and client expectations are consistently exceeded.

Key Responsibilities

- Serve as the primary venue contact for clients throughout the event planning and execution process.

- Conduct client meetings, consultations, site tours, and pre-event walkthroughs.

- Understand client requirements, event objectives, timelines, and special requests.

- Coordinate venue setup, room layouts, seating arrangements, catering, décor, audiovisual requirements, and event staffing.

- Prepare detailed event timelines, floor plans, function sheets, and run-of-show documents.

- Communicate event details clearly with banquet, culinary, operations, sales, housekeeping,



AV, and management teams.

- Coordinate with external vendors, decorators, entertainment companies, photographers, and other suppliers.

- Conduct pre-event briefings to ensure all departments understand event requirements.

- Oversee event setup and ensure rooms and spaces are prepared according to approved plans.

- Be present during events to monitor service, timing, guest experience, and venue standards.

- Troubleshoot last-minute issues and provide quick, professional solutions.

- Coordinate event changes and special requests while maintaining a high level of client satisfaction.

- Monitor event timelines and ensure all activities run smoothly and according to schedule.

- Oversee event breakdown and teardown while ensuring the venue is properly restored.

- Maintain accurate event documentation and communicate significant updates to the appropriate departments.

- Assist with event budgets, additional charges, and cost-effective solutions where required.

- Follow up with clients after events to gather feedback and identify opportunities for improvement.

- Maintain strong knowledge of venue policies, capacities, packages, services, and operational procedures.

- Support the overall team in delivering consistent, high-quality venue experiences.

Qualifications

- Diploma or degree in Event Management,



Hospitality, Business, or a related field is preferred.

- 3+ years of hands-on experience in venue coordination, event planning, hospitality, banquet operations, or a similar role.

- Experience working in a banquet facility, convention centre, hotel, or large-scale event venue is an asset.

- Strong understanding of event setup, banquet operations, catering, décor, AV, and venue logistics.

- Excellent organizational and time-management skills.

- Ability to manage multiple events and priorities in a rapid-paced environment.

- Strong client service, communication, and interpersonal skills.

- Excellent problem-solving and decision-making abilities.

- High attention to detail with the ability to anticipate potential issues before they occur.

- Proficiency in Microsoft Office and event management or scheduling software.

- Ability to work independently while collaborating effectively with multiple departments.

- Professional presentation and a positive, service-oriented attitude.

- Willingness to work flexible hours, including evenings, weekends, and holidays as required by event schedules.

What We Offer

- A respected and well-maintained venue to represent

- Supportive, collaborative team culture

- Opportunities for growth and advancement

- Competitive compensation and performance incentives

If you are an organized, energetic, and client-focused event professional who enjoys working in a fast-paced venue environment and takes pride in delivering exceptional events, we would love to hear from you.

Apply today to join the Mississauga Convention Centre team as a Venue Event Coordinator.

📌 Venue Event Coordinator (Mississauga)
🏢 CareerBeacon
📍 Mississauga