- Support a portfolio of Partners as part of the Executive Assistant Group
- Support the client engagement management process, including tracking and reporting time and expenses
- Run reports and maintain accurate client and contact data
- Play a key role in the billing process
- Create and format letters, proposals, presentations and reports using Microsoft tools and firm brand standards
- Coordinate virtual and in-person meetings and small internal and external events
- Liaise with designated teams for larger events
- Manage travel using the firm's dedicated agents and travel tool
- Independently manage multiple calendars
- Participate in meetings and learning events
- Engage in team initiatives and projects
- Provide short-term backup support for colleagues

Requirements

- Post-secondary education and/or relevant experience
- Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Proven ability to learn customized software/tools
- Excellent customer service skills
- Proven team player
- Strong written and oral communication skills
- Curiosity and openness to AI and emerging technologies
- Outstanding time management and organizational skills
- Strategic thinking and ability to anticipate needs, solve problems and identify practical solutions




- Agility and flexibility in response to changing priorities and business needs
- Ability to exercise sound judgement regarding confidential and sensitive matters

Core Competencies

Demonstrates proficiency in Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, while effectively managing multiple calendars and supporting client engagement processes. Exhibits robust organizational, time management, and communication skills to facilitate seamless coordination of meetings and events.

Highest-signal resume keywords

- Microsoft Office Proficiency
- Client Engagement Management
- Time Management
- Organizational Skills
- Customer Service Skills

ATS Optimization Keywords

Hard Skills

- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Report Creation
- Data Management
- Billing Process Support
- Calendar Management
- Event Coordination
- Travel Management

Soft Skills

- Excellent Communication Skills
- Team Player
- Curiosity and Openness to AI
- Agility and Flexibility
- Strategic Thinking

Industry Keywords

- Client Engagement
- Executive Assistant
- Confidential Matters
- Time Tracking
- Expense Reporting

Tools & Technologies

- Customized Software
- Travel Tool

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📌 Executive Assistant (Calgary)
🏢 Jobtailor
📍 Calgary