JOB OPPORTUNITY NOTICE

Position: Administrative Assistant

Status: Full time, Temporary

Division: Thoracic Surgery, General Campus

Salary Range: $24.46 – $29.23/hr

Start Date: ASAP

Vacancy Disclosure: Existing job vacancy

The division of Thoracic Surgery in the Division of General Surgery within The Department of Surgery is looking for a full time, temporary (4 months) Administrative Assistant. Please see below for the details.

Under the general direction of the Surgeon(s), the Administrative Assistant provides a full range of administrative and clinical support services. This position requires regular interaction with patients, surgeons, trainees, nurses, and other hospital staff. Key responsibilities include but are not limited to:
Scheduling ORs and patient appointments (clinics and special tests)
Updating and maintaining patient records
Managing calendars, meetings, calls, and correspondence
Performing other administrative duties as required in a fast-paced clinical setting

QUALIFICATIONS
Completion of a High School Diploma
Completion of a Medical Administrative/Secretarial Diploma (or equivalent experience)




Minimum 2 years of experience as an Administrative Assistant in a clinical environment
Proficiency in Microsoft Office Suite applications
Knowledge of Adobe, EPIC and OHIP billing (preferred)
Experience using RightFax
Excellent organizational, prioritization and time-management skills
Strong interpersonal and communication skills
Ability to multi-task and work independently with attention to detail
Demonstrates initiative, tact, diplomacy and professionalism
Ability to handle highly sensitive and confidential information
Ability to collaborate effectively within a multidisciplinary team
Bilingualism (French/English) is considered an asset

COMMENTS TO APPLICANT

We thank all applicants for their interest and effort in applying; however, only candidates selected for interviews will be contacted.

The Department of Surgery is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.

Pay: $24.46-$29.23 per hour

Experience:
medical administrative assistant: 2 years (preferred)
EPIC: 1 year (preferred)

Work Location: In person

📌 Medical Administrative Assistant Ottawa
🏢 The Department of Surgery
📍 Ottawa