We are looking for a Receptionist/Administrative Assistant for our accounting office.

On a daily basis, our administrative assistant will answer phones, interact with clients, partners and staff. The successful candidate must have a solid work ethic, be well-presented, pleasant and willing to interact with clients, partners and staff professionally.

We are looking for candidates that are detail-oriented, able to demonstrate personal initiative and have some previous knowledge of basic office and bookkeeping procedures.

The ideal candidate has at least one year of experience and is proficient in MS Office Suite. A related diploma would be an advantage. Knowledge of software such as QuickBooks or other accounting programs would be considered an asset.

The responsibilities include:
Run a 3 line phone system
Accept and sign in client work




Maintain client information in CRM database
Assemble corporate year-end client packages
Assemble personal tax client packages
Assemble trust tax client packages
Prepare client invoices
Process client payments and monitor accounts receivable
Pay bills and monitor accounts payable
Schedule client meetings and other appointments
Distribute mail
Courier documents
Complete scanning and filing
Additional responsibilities as required

This position is permanent, full time - with work hours of 8:30 am to 4:30 pm and a half hour lunch.

We are closed for the week between Christmas and Current Years and employees bank overtime hours towards that time off.

📌 Administrative Assistant Calgary (Canada)
🏢 CareerBeacon
📍 Canada