Our client is a Vancouver-based, world-class artist management firm. The company represents high-caliber, internationally acclaimed touring and recording artists, as well as platinum-selling producers and songwriters.

THE POSITION

The successful candidate will serve as Administrative Assistant/Project Coordinator, supporting the VP/GM, along with a busy Project Manager. The position is in-office in Vancouver, BC and hours are approximately 9:30am-6pm.

RESPONSIBILITIES:
Calendar management,
Setting up conference calls, call times and meetings
Scheduling personal + qualified appointments and meetings
Computer backups, junk mail checking, general technological maintenance
Organizing and keeping track of contact information
Organizing information and paperwork
Travel grant applications for staff
Expense reports
Opening and distributing mail
Coordinating and booking travel
Ensuring all travel requirements/protocols are met
Upkeep and registering for travel rewards programs
Password log and upkeep
Tracking travel rebills
Various mailing, faxing, shipping, photocopying
Listening to demos/ present potential recent clients
Coordinating phone service for international travel
Upkeep of travel calendar
Prepping for meetings (scheduling, prepping boardroom, catering,



research)
Archiving files
Dropbox management and organization
Personal assistant duties as needed
Processing insurance claims
Contribute to brainstorm sessions and idea generation on behalf of clients, to support releases and tours
Other client-specific activities as directed by project managers
Task-specific coordination for clients
Coordinating client and partner gifts and cards

SKILLS & EXPERIENCE REQUIRED
Resourcefulness, self-sufficiency, and drive to grow your career
Interest in music industry and artist management
Experience in music industry, even if limited, is a bonus but not required
Exceptionally organized and able to multitask and manage time effectively
Ability to manage a large volume of tasks
Ability to handle challenging situations, be proactive, troubleshoot and problem-solve
Knowledge of MS office and Mac computers is essential
Ability to work as part of a close-knit team
Exceptional attention to detail
Robust written and verbal communication skills

Availability outside of regular office hours.

The salary range for the position is between $50,000-$55,000 annually, to commensurate with experience.

📌 Administrative Assistant Project Coordinator Vancouver
🏢 Peak Associates
📍 Vancouver