Company Overview Phantom Logistics is a full-service trucking and transportation company based in Bolton, Ontario, proudly serving the Greater Toronto Area and beyond. Since our inception, we have grown into a trusted logistics partner for local and national clients, offering a comprehensive range of freight solutions including long-haul, expedited, flatbed, and refrigerated (cold chain) trucking services.
Our modern, well-maintained fleet and experienced team of drivers and dispatch professionals allow us to deliver safe, on-time service across every load we carry. As we continue to expand our operations, we are looking for an organized and dependable Administrative Assistant to support our growing dispatch, compliance, and office operations team.
Position Details Business Operating Name: Bajwa Hauling Inc. O/A Phantom Logistics
Business Address: 365 Healey Rd, Unit 19, Bolton, ON L7E 5C1
Position Title: Administrative Assistant (NOC 13110)
Location of Work: Bolton, Ontario
Terms of Employment: Permanent, Full-Time. Must be flexible to work alternative Saturdays.
Wage: $28.00 per hour
Anticipated Start Date: As soon as possible following selection
Duties and Responsibilities Coordinate and schedule dispatch, driver, and delivery paperwork, including bills of lading, trip logs, and load confirmations
Answer and direct incoming calls and emails from carriers, shippers, drivers, and clients regarding freight and delivery status
Prepare, format, and proofread correspondence, quotes, contracts, and internal memos related to trucking and logistics operations
Open, sort, and distribute incoming mail, courier packages,



and freight documentation to the appropriate departments
Maintain and update filing systems (electronic and hard copy) for driver records, vehicle safety inspections, IFTA/fuel tax documents, and compliance files
Schedule appointments, meetings, and dispatch check-ins for management and operations staff
Order office supplies and monitor inventory of administrative and safety documentation materials
Assist with data entry into the transportation management system (TMS) for load tracking, invoicing, and customer records
Prepare invoices, purchase orders, and expense reports; liaise with accounting on billing discrepancies
Set up and maintain office equipment, supervise clerical staff as needed, and establish administrative work procedures
Greet visitors, vendors, and drivers at the office and direct them to the appropriate personnel
Compile data, statistics, and reports on delivery performance, fuel usage, and fleet activity as requested by management
Assist with onboarding documentation for new drivers and administrative hires
Skill Requirements Education: High School Diploma
Experience: Minimum 2 years of work experiemunce in a similar administrative role (experience in the trucking, transportation, or logistics sector is an asset)
Strong verbal and written communication skills
Proficiency with Microsoft Office (Word, Excel, Outlook) and general office equipment
Ability to multi-task and stay organized in a fast-paced dispatch/office workplace
Phantom Logistics is an equal opportunity employer. We thank all applicants for their interest; only those selected for an interview will be contacted.

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📌 Administrative Assistant (Ontario)
🏢 BAJWA HAULING INC O/A PHANTOM LOGISTICS
📍 Ontario