Location: Markham, Ontario

Job Description:
Position: Project Coordinator – Store Development

Type: Full-Time | Hybrid

Location: Markham, ON

Reports to : Manager Department Administration, Real Estate

About Us
Pet Valu is Canada’s leading pet specialty retailer, dedicated to strengthening the bond between dedicated pet lovers and their pets. With 50 years of animal care expertise, we operate over 800 stores across Canada under several banners, including Pet Valu, Bosley’s, Total Pet, Paulmac’s Pet, Tisol & Chico. Guided by our mission to deliver products, care, expertise, and memorable moments, Pet Valu is a place where people build meaningful careers while making a positive impact on pets and communities.

What will you do?
The Project Coordinator is an integral member of the Store Development team and acts as a primary point of contact in support of the day-to-day administrative, financial, and coordination activities for retail construction, capital projects, and related operational initiatives.

This role supports multiple projects concurrently and ensures projects progress efficiently from design kick‑off through project completion and post‑project close‑out. The Project Coordinator plays a critical role in maintaining project documentation, facilitating vendor and consultant invoicing, supporting budget tracking, and coordinating internal and external stakeholders.

This position requires solid organizational skills, attention to detail, and the ability to work effectively in a fast‑paced, multi‑project retail construction and capital project environment. The role may also provide periodic administrative and coordination support for facilities, store development or other cross functional initiatives during peak workloads or as business needs evolve.

Responsibilities
Project Coordination & Administrative Support

Coordinate and execute project‑related tasks for the construction of Pet Valu retail stores and related capital initiatives from design kick‑off to post‑project close‑out

Support Project Managers with scheduling, documentation, reporting, and communication of project timelines and milestones

Maintain complete and accurate project files, including drawings, contracts, change orders, correspondence, and close‑out documentation across systems and shared platforms

Assist with construction deficiency tracking and resolution as required





Email management to action all incoming mail, receive and record vendor invoices for submission

Support portfolio‑level tracking and reporting across active and completed projects as required

Contribute to the continuous improvement and standardization of project coordination and administrative processes

Financial & Invoice Administration

Prepare and maintain project budget trackers, ensuring accurate entry of commitments, invoices, accruals, and forecasted costs

Facilitate project documentation including requesting and reviewing vendor quotes, issuing purchase orders, and tracking commitments

Receive, review, code, and submit vendor and consultant invoices to Accounts Payable in accordance with company policies

Investigate, revise, and resubmit invoices as required; respond to vendor inquiries and resolve billing and payment discrepancies

Process credits, chargebacks, holdbacks, and change order documentation

Complete vendor statement reconciliations as required

Prepare accruals and assist with month‑end and year‑end financial reporting procedures

Provide complete invoice and cost documentation for project close‑out, landlord reconciliations, and tenant allowance submissions

Support audits, financial reviews, and ad hoc reporting related to capital and operational projects

Vendor & Materials Coordination

Review construction drawings and specifications to interpret required materials and finishes

Place vendor orders and track delivery schedules to ensure materials are received on time and aligned with construction timelines

Coordinate new vendor setup requests and maintain updated vendor information

Support vendor performance tracking and issue resolution as required

Utilities, Facilities & Stakeholder Coordination

Coordinate utility transfer requirements and liaise with service providers, landlords, and internal stakeholders

Collaborate closely with Construction, Development, Facilities, Finance, Procurement, and external consultants to support project success





Provide periodic administrative and financial support for facilities or asset‑related initiatives during peak periods, including service provider coordination, work order documentation, and invoice processing

Perform additional duties as required, with responsibilities evolving to support business needs, increased project volume, system changes, and departmental initiatives

Qualifications & Experience

Successful completion of post‑secondary education, preferably in Construction Management, Business Administration, Accounting, or a related field

Minimum 3+ years of experience in construction administration, retail construction, and/or project accounting

Strong experience with invoice processing, cost tracking, and financial reporting for construction or capital projects

Advanced proficiency in Microsoft Office, particularly Excel; experience with Microsoft Dynamics NAV or similar ERP systems considered an asset

Experience supporting multi‑site or fast‑track retail construction projects is highly desirable

Experience supporting capital projects, facilities, or operational initiatives in a multi‑site environment —

Compensation:
The targeted salary range for this position is $50,000.00 - $55,000.00 annually. The final offer will be based on factors such as market location, relevant skills, experience and internal equity.

Ready to join the team?
We’re looking for passionate people who bring strong skills and live our core values of safety, compassion, expertise, and efficiency every day. If you’re energized by doing meaningful work, taking pride in what you deliver, and making a real impact for pets, people, and communities, you’ll feel right at home here. Join us and build a career where purpose, care, and excellence come together - because love lives here™.

Why work for us?
At Pet Valu, our people are at the heart of everything we do. We’re passionate about creating an environment where you feel supported, included, and empowered to grow - both personally and professionally. Some of the perks of working with us include:

Hybrid, Flexible Work Options

Comprehensive health and dental benefits

Employee Share Purchase Plan with company matching

Learning and Development support tailored to you

An inclusive, collaborative culture where your voice matters

Fun company events that keep us connected

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📌 Project Coordinator - Store Development (Ontario)
🏢 Pet Valu
📍 Ontario