Job Summary

We are seeking a motivated and detail-oriented Bookkeeper/Administrative Assistant to join our dynamic team. This vital role combines essential bookkeeping responsibilities with administrative support functions, ensuring the smooth operation of our office. The ideal candidate will be proactive, organized, and possess excellent communication skills to handle a variety of clerical and financial tasks efficiently. This paid position offers an exciting opportunity to contribute to a thriving organization while developing your professional skills in a fast-paced environment.

Duties

- Manage daily bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and reconciliations
- Maintain accurate financial records through diligent data entry and file management
- Support administrative functions such as filing, scanning, and organizing documents both digitally and physically
- Handle inquiries, and direct calls with proper phone etiquette
- Assist with scheduling appointments, managing calendars, and coordinating meetings
- Prepare correspondence, proofread documents for accuracy, and ensure clarity in all communications
- Support medical office operations by managing patient or client records when applicable
- Utilize Microsoft Office Suite and Google Workspace tools for document creation, spreadsheets, and presentations
- Perform general clerical duties such as copying, faxing,



and maintaining organized filing systems

Skills

- Proficiency in QuickBooks accounting software for bookkeeping tasks
- Strong office experience with familiarity in clerical procedures and administrative support
- Excellent computer skills including Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets)
- Exceptional data entry accuracy and typing speed to handle high-volume tasks efficiently
- Proven organizational skills with the ability to prioritize multiple responsibilities effectively
- Experience in customer service roles with professional phone etiquette and customer support skills
- Knowledge of filing systems and front desk operations in a professional setting
- Familiarity with multi-line phone systems for efficient call handling
- Attention to detail for proofreading documents and maintaining accurate records
- Previous medical or dental office experience is a plus but not required; relevant experience enhances performance in specialized environments

Join us to be an integral part of a vibrant team dedicated to excellence! We value energetic professionals who are eager to contribute their skills while growing within our organization. This is a paid opportunity designed to foster your career development while supporting our company's success.

Pay: $19.76-$31.02 per hour

Work Location: In person

📌 Bookkeeper/Administrative Assistant (Canada)
🏢 OAT Clinic
📍 Canada