Job Overview
We are seeking a dynamic and organized Sales Administrative Assistant to join our team! In this vital role, you will be the backbone of our sales operations, providing exceptional administrative support to ensure smooth daily functions. Your energetic approach will help foster a positive environment, streamline processes, and enhance customer interactions. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team dedicated to excellence.
Responsibilities
- Manage front desk duties, greeting visitors and clients with professionalism and enthusiasm
- Handle multi-line phone systems efficiently, directing calls and providing excellent customer service
- Maintain accurate data entry using computer skills and software such as Microsoft Office and Google Workspace
- Support sales team with calendar management, appointment scheduling, and follow-up communications
- Organize files, documents, and correspondence through meticulous filing and proofreading practices
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to support invoicing and record keeping
- Provide clerical support including typing, copying, faxing, and preparing reports or presentations as needed
Requirements
- Proven office management or administrative experience in a fast-paced environment
- Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, and data entry skills
- Excellent organizational skills with the ability to multitask effectively and prioritize tasks efficiently
- Exceptional phone etiquette and customer service skills, including experience with multi-line phone systems
- Bilingual abilities are highly desirable to support diverse client needs
- Previous experience as a dental or medical receptionist, personal assistant, or in clerical roles is advantageous
- Knowledge of bookkeeping tools such as QuickBooks and familiarity with office equipment like fax machines and scanners
Join us in this energetic role where your organizational talents will shine! We value proactive individuals who thrive on helping others and enjoy creating seamless office experiences. This is more than just an administrative position — it’s an opportunity to grow your career while supporting a thriving team dedicated to success.
Job Types: Full-time, Permanent
Pay: $19.50 per hour
Perks:
- Dental care
- Extended health care
- On-site parking