We are a growing mortgage brokerage looking for an energetic, friendly, and organized Receptionist / Administrative Assistant to join our team. Entry level position and ideal for University students looking for some part-time work or experience.
Our brokerage primarily focuses on private mortgage financing, and we work with a wide range of clients and mortgage professionals. We are a flexible and relaxed workplace that values good communication, reliability, and a positive attitude.
Duties
- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
- Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
- Handle incoming correspondence, including emails, mail, and packages, with accuracy and timeliness
- Perform data entry tasks using Microsoft Office applications, Google Workspace, and QuickBooks for record keeping and invoicing
- Maintain organized filing systems—both electronic and paper—to ensure quick retrieval of documents
- Support administrative tasks such as scheduling appointments, managing calendars, and proofreading documents for accuracy
- Assist with basic bookkeeping duties,
including invoicing and tracking payments using QuickBooks or similar software
Requirements
- Fluent in English, both spoken and written
- Able to understand basic Punjabi; speaking Punjabi is an asset
- Energetic, friendly, and approachable personality
- Strong communication and people skills
- Organized and able to manage multiple tasks
- Comfortable speaking with clients over the phone
- Reliable and responsible
- Comfortable using computers, email, Microsoft Office/Google Workspace, and basic office software
- EXPERIENCE NOT REQUIRED!
Join our team as a Receptionist where your organizational talents and customer service skills will shine! We value every team member’s contribution by providing a supportive environment that fosters growth. This is a paid position committed to helping you build valuable office experience while making a meaningful impact every day.