Bookkeeper (Finance Operations) Office: 610 to 612 Simpson Street, Thunder Bay, Ontario This posting is for an existing vacancy.

Posted

September 2nd, 2026.

Ingaged Creative Productions

Inc. is an Indigenous-owned event services and creative production company based in Thunder Bay, Ontario, with offices at 610 Simpson Street and on Fort William First Nation. We produce a wide range of events across multiple sectors, including corporate events, tradeshows, multi-day regional conferences, and large-scale Indigenous community gatherings and cultural events. Indigenous community work forms a significant portion of our portfolio.

Ingaged is an established company actively investing in the next stage of organizational growth, including formalizing compensation frameworks, performance pathways, and the governance structures that support a maturing team. We are looking for thoughtful, capable people who want to help build what comes next. The Bookkeeper (Finance Operations) keeps Ingaged's books accurate and its records ready for review.

The role leads reconciliation and month-end close preparation. It supports billing, collections, payables, payroll, and the financial side of event delivery. It also maintains our fixed asset records and prepares the schedules our external accountants rely on at year-end.

It is the base of our finance function, and it is built to grow. Our busiest event periods and our heaviest finance periods land on top of each other. Judgment matters as much as technique. You will meet transactions with missing support, coding that does not look right, and settlements that do not match.

The work sits inside a finance function that is still being built, in a company that is growing quickly. You will work closely with our Director of Finance, who works remotely, through a set weekly rhythm and clear approval paths. Our work supports events with and for Indigenous communities, Survivors, and the wider range of partners and clients we serve.

Full Time

Mon, Tue, Wed, Thu, Fri Reconciliation and Month-End Close: Code and post transactions to the general ledger. Maintain rolling reconciliations across bank accounts, credit cards, and payment platforms. Billing, Receivables, and Collections: Maintain billing schedules, apply payments received, and keep receivable records current by project.

Follow up on overdue accounts by email and by telephone, and record the date, method, and outcome of each contact. Keep client, billing, and payment information current. Payables, Expenses, and Disbursements: Match invoices to purchase support and confirm coding before submission.

Review project expenses, corporate card transactions, mileage claims, and reimbursements for documentation and approval.

Payroll Support and Time Records: Collect and review project and event time records against approved schedules. Allocate labour hours by project, event, and department. Identify overtime, break, and travel time exceptions for review, and provide approved time information for payroll processing.

Capital Assets and Inventory Records: Maintain the fixed asset register, including additions, disposals, and accumulated amortization,



and reconcile it to the general ledger. Record approved asset additions and disposals and file the supporting documentation. Reconcile inventory and work in progress records to the general ledger and identify differences worth investigating.

Prepare the year-end trial balance, accrued liability listings, and continuity schedules for prepaid expenses, deposits, and long-term debt. Produce the ledger extracts our tax schedules need. Complete a year-end review of the general ledger for unusual, duplicate or unsupported transactions.

Project, Event and Partner Support: Maintain working budgets for assigned projects and events using approved quotes, contracts, and scope changes, and track actual and committed costs against them. Prepare draft settlement statements under venue and partner agreements, applying the contracted rates, inclusions, and exclusions, and maintain the supporting ledgers. Ingaged is growing and its finance systems are still being built.

Working Competence With Accounting Software: Transaction coding, bank feeds, and reconciliations. Ingaged uses QuickBooks Online, and we provide training on our own systems and conventions. Formulas, reconciliation layouts, and working papers a reviewer can follow without having to ask what you did. Enough to prepare summaries that a remote reviewer can act on without a phone call.

Willingness to Follow Up by Telephone: Collections and missing records often move faster on the phone than by email.

Comfort Working in a Multicultural Team: Including colleagues for whom English is a second language. Three or more years of experience in bookkeeping, reconciliation, accounts payable, accounts receivable, or a related finance function. A postsecondary diploma, advanced diploma, or degree in accounting, finance, commerce, business, or a related field, or a demonstrated track record of equivalent professional experience.

Considered an Asset Four or more years of progressive full cycle bookkeeping or accounting operations experience.

Experience preparing reconciliation packages and working papers for review by external accountants.

Experience maintaining a fixed asset register and preparing amortization schedules Experience preparing HST reconciliations or supporting HST filings Experience supporting payroll preparation, including verifying hours and maintaining payroll records. Familiarity with Indigenous community contexts, organizations, and programming.

Valid

Class G or Class G2 Ontario Driver's Licence and personal automobile insurance. Local errands within Thunder Bay, including bank deposits and cheque pickups, are a regular part of this role. Overnight travel is not required.

Where neither licence class is yet held,



we will discuss a plan to obtain one and interim arrangements for the errand portion of the work. Ability to lift and carry up to 20 kilograms (44 pounds) occasionally, for example when moving supplies, records, or equipment, or when helping with event setup. Ability to work at a desk and at a computer for extended periods.

The willingness and ability to work in an open-office, collaborative environment, which includes a resident office dog. A conditional offer for this role is subject to a credit check and a criminal record and judicial matters check, appropriate to a role that handles money and sensitive financial information. Comprehensive health, dental, and vision perks begin upon successful probation completion.

Overtime is compensated in accordance with the Ontario Employment Standards Act, 2000. Where elected by the employee, paid time off in lieu of overtime pay is available at one and a half hours for every hour of overtime worked, under a separate written agreement. Work performed on a public holiday is compensated in accordance with the Ontario Employment Standards Act, 2000.

Starting Rate: $30.00 to $34.00 per hour, based on demonstrable bookkeeping, reconciliation, and finance operations experience.

Hours: Up to 40 hours per week, Monday to Friday, 8:30 AM to 5:00 PM. Month-end, settlement cycles, event periods, and the company's year-end require extended hours. Comprehensive health, dental, and vision coverage following successful probation completion.

Vacation: Two weeks per year, increasing to three weeks after five years of continuous service in accordance with the Ontario Employment Standards Act, 2000. Vacation pay is calculated and disbursed in accordance with the ESA.

Time in Lieu: Where you elect it, paid time off in lieu of overtime pay is available at one and a half hours for every hour of overtime worked, under a separate written agreement. Training, certification, and workshop opportunities are supported where aligned with role growth and department needs. Full availability is required during these months, with exceptions and accommodations considered in advance.

Travel: This role does not require overnight travel. Local errands within Thunder Bay are a regular part of the work.

A Defined Growth Path: This role grows toward ownership of project and event budgets, partner settlements, inventory and work in progress tracking, and financial analysis as the finance team expands. Cultural respect, community relationships, and purpose-driven service are central to how we work. Our hiring process has three stages, followed by reference checks.

AI-assisted tools support the first-stage review of applications to determine role alignment. A conversation about your background, your interest in the role, and how you approach finance operations work. A role-relevant exercise in spreadsheets and reconciliation that gives us both real evidence of fit.

Equity Statement Ingaged Creative Productions

Inc. is an Indigenous-owned company that primarily serves First Nations, Métis, and Inuit communities and partners. Applicants who require accommodation at any stage of the hiring process are encouraged to contact us in advance at hr@ingaged.

📌 Accounting Clerk, Financial Services (Ontario)
🏢 Anishinabek Employment u0026 Training Services
📍 Ontario