As a key member of a growing fintech startup, the Accounting Specialist will be responsible for the full accounts payable cycle and general ledger management. This role requires a hands‑on approach and the flexibility to assist with various accounting tasks to support the financial health of the company through accurate reporting and efficient process management.

Accounts Payable Management

- Full‑Cycle AP Management: Lead the end‑to‑end processing of vendor invoices, including digital capture, coding, and managing approval workflows.
- Vendor Relations: Serve as the primary point of contact for inquiries; reconcile vendor statements and ensure all documentation (including W‑9s) is accurate and up‑to‑date.
- Payment Optimization: Prepare and recommend weekly payment runs, identifying opportunities to utilize credit cards to maximize cash flow and avoid unnecessary fees.
- Compliance & Year‑End: Maintain audit‑ready digital records and take a lead role in the preparation and filing of annual 1099s.

General Accounting & Financial Management

- QuickBooks Online Management: Serve as a key user of QuickBooks Online.
- Transaction Categorization: Categorize and match all bank and credit card transactions within the system.
- Data Integrity: Proactively identify and resolve duplicate expenses or miscategorizations to ensure ‘real‑time’ accuracy of the General Ledger.
- Month‑End Support: Assist the Controller with month‑end closing tasks, including identifying expense accruals and reconciling open AP/AR balances.
- Cross‑Functional Support: Provide support for various ad‑hoc accounting tasks as needed,



assisting with financial projects and operational needs in a fast‑paced environment.

Credit Card and Expense Management

- Expense Oversight: Categorize all company credit card transactions and ensure alignment with department budgets.
- Receipt Compliance: Partner with employees to ensure timely uploading of receipts and documentation for all corporate transactions.
- Reimbursement Verification: Review employee reimbursement requests for policy compliance and accuracy before final approval.

Qualifications

- Experience: Proven experience in an accounts payable or general accounting role. Familiarity with financial systems and procedures.
- Technical Skills: Proficiency with accounting software (QuickBooks Online preferred) and bill management platforms.
- Adaptability: A proactive and flexible mindset with the ability to manage multiple tasks and adapt to changing priorities in a startup environment.
- Attention to Detail: Meticulous attention to detail and a high degree of accuracy in data entry and financial record management.
- Organizational Skills: Strong organizational and time‑management abilities to handle multiple tasks and deadlines.
- Communication: Excellent verbal and written communication skills for interacting with vendors and internal staff.

Compensation & Benefits

- Compensation: Competitive salary and stock option grant.
- Benefits: Comprehensive medical, dental, and vision insurance plus 401(k).
- Additional Benefits: On‑demand access to your earned wages (we use our own product!).

Culture

- Mission‑Driven Workplace: Focused on financial empowerment, innovation, and collaborative growth.

📌 Accounting Specialist (Ontario)
🏢 Immediate
📍 Ontario