Organizational Unit

University of Victoria -> VP External Relations -> UVic Communications & Marketing

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

14 September 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$66,568.00 - $73,649.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

ESL3

Start Date

9/28/2026

End Date

9/27/2027

Employee Group

Exempt Support Staff - Term

of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code.

The salary range for this position is:

- Recruitment range: $66,568 - $69,511 maximum starting salary is determined through knowledge, experience and internal equity.
- Performance range: $73,649 salary range ceiling is available through annual performance increases.

Job Summary

Mandate:

The Administrative Assistant supports the smooth and efficient functioning of the University Communications and Marketing (UCAM) team and office by managing director(s) schedules, coordinating communications, and facilitating administrative and financial operations. The role acts as a point of contact between the director(s)/leadership team and other university staff, faculty, and external partners. Building and maintaining positive relationships is crucial.

The position is responsible for coordinating departmental financial administration processes, maintaining budget tracking and reporting systems,



and providing administrative support that enables informed operational and financial decision-making by department leadership.

This position works collaboratively with other UCAM staff to ensure absence coverage. This role is supervised by the Administrative Manager. An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code.

Objectives:

- Provide comprehensive administrative support to UCAM director(s) and the leadership team, ensuring efficient coordination of priorities, communications and departmental activities.
- Coordinate departmental financial administration processes to support informed decision-making by department leadership.
- Serves as primary departmental contact for internal and external stakeholders, fostering effective communication and positive working relationships on behalf of the department.

Job Requirements

Requirements

This position requires a level of education, training and experience equivalent to completion of secondary education supplemented by administrative support training, office administration or business administration coursework and a minimum of 3 years of progressively responsible administrative experience supporting senior leaders within a complex organization An equivalent combination of education, training and experience may be considered.

Knowledge, skills, and abilities

- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Excellent verbal and written communication skills, with the ability to communicate effectively with a diverse range of internal and external stakeholders.
- Strong organizational, planning and time-management skills,



with the ability to manage multiple priorities, coordinate activities and meet competing deadlines.
- Demonstrated numerical and analytical skills, including the ability to maintain financial records, reconcile accounts, monitor expenditures and prepare financial information and reports.
- Advanced proficiency with Microsoft applications, particularly Outlook, Word, Excel, PowerPoint and SharePoint, and the ability to learn and effectively use new software and systems.
- Strong attention to detail and accuracy in documentation, records management, financial tracking and information management.
- Ability to research, compile, analyze and summarize information.
- Ability to interpret and apply policies, procedures, administrative guidelines and financial processes with accuracy and sound judgment.
- Robust interpersonal and relationship-building skills, with demonstrated commitment to providing professional and responsive service.
- Ability to identify opportunities for process improvement and recommend solutions that enhance operational efficiency, accuracy and service quality.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.

📌 Administrative Assistant - (997406.2) (Victoria)
🏢 University of Victoria
📍 Victoria