BESTECH is an innovative multi-disciplinary engineering services firm with over 30 years of proven success across many engineering disciplines. We pride ourselves on being a Partner of Choice, not just to our clients but to our community and our employees. As part of this promise, we are committed to prioritizing employees, maintaining open communications, and consistently improving and growing.

Whether you are entering the workforce and looking to learn from the best or moving towards the next phase of your career and eager to help usher in the newest generation of subject matter experts, BESTECH is the place for you.

Your Role as Administrative Assistant Reporting to the HR Manager, the Administrative Assistant is responsible for ensuring efficient office operations and delivering exceptional customer service while supporting multiple business functions. This role serves as the first point of contact for clients, vendors, and guests, and managing visitor access. coordinating travel arrangements, meetings, and training; and managing office inventory and appearance. The position provides support in human resources by assisting with recruitment, and maintaining HR systems.

This position also provides support in accounting through processing purchase requisitions and purchase orders, visa support, accounts payable support and maintaining electronic filing system. Additionally, the Administrative Assistant contributes to internal communications by preparing company updates, coordinating events, and supporting social media efforts in collaboration with marketing partners.





Office Administration

Represent BESTECH’s interest in all dealings with clients, vendors, sub-contractors, and guests. Support office security by following safety procedures and controlling visitor access by maintaining visitor logs. Greet all guests utilizing exemplary customer service skills; Handle, screen and redirect incoming phone calls and voicemails appropriately.

Scan incoming mail into the electronic filing system and notify team members as required, distribute deliveries, prepare and schedule out-going mail and any shipping requirements Travel arrangements and accompanying purchase orders/payments/forms as required. Schedule site specific training and prepare accompanying purchase orders, payment, and associated forms as required. Schedule meetings and training, manage shared meetings and rooms calendars, and assist with copying, scanning, and printing.

Ordering and inventory-keeping for office, kitchen, cleaning, PPE, equipment and supplies. Support tickets as assigned, as well as handling website inquiries. Office management including office, kitchen, and boardroom appearance to ensure a professional and clean environment, coordinating facilities tickets, housekeeping,



and organization efforts.

Coordinating with vendors for service issues including printer maintenance, office repairs, cleaning services Occasional work-related pickups and drop-offs. Participate in quality activities and continuous improvement initiatives.

Human Resources Support

Support recruitment as required by screening candidates and scheduling interviews. Support HRIS management as required.

Other Human

Resources support tasks as required. Visa processing support Accounts payable support Prepare and share monthly Positive News Report. Provide support to social committee. Support social media content management. Minimum of 2 years of administrative support experience. Proficient with Microsoft Office Suites (Word, Excel, Outlook, SharePoint).

Experience with BambooHR and Dynamics AX is considered a strong asset. Strong organizational and time management skills, with the ability to manage multiple conflicting priorities. Strong customer service skills for assisting employees, vendors, and visitors.

Ability to work collaboratively in a team-oriented corporate environment. This position is performed in a traditional office setting. Full-Time, Temporary (1 Year Contract) (40 hours/week) Replacement The salary range for this position is $40,000 to $ 55,000 CAD per annum, based on the responsibilities of the role, internal equity, and current market benchmarks.

BESTECH offers accommodation for applicants with disabilities throughout its recruitment processes. #

📌 Administrative Assistants-Temp-Legal (Greater Sudbury)
🏢 Stech Technology Uk
📍 Greater Sudbury