Job posting Executive Assistant 37.5 hours Monday to Friday Head of School Contract type Local full-time, permanent The Lycée Français de Toronto is an educational institution with 520 students of 30 nationalities, from preschool to high school (Pre K-Gr 12), offering a French Ministry of Education curriculum up to the French Baccalaureate, with an American international option. It is part of a network of more than 520 French schools around the world affiliated with the Agency for French Education Abroad. The LFT offers an education of excellence in French to a multilingual and diverse student body, empowering students to become compassionate thinkers and innovators in an ever-changing world.

This position reports directly to the Head of School.. The nature of the role places the successful candidate in regular contact with the entire school community. The incumbent is expected to work in accordance with the operating principles of a French educational institution while also complying with Ontario regulations.

The school is accredited at all grade levels and prepares students for the French Baccalauréat.

Executive

Assistant to the Head of School Manage the Head of School's schedule and calendar. Manage the LFT Head of School's email account and fax. Draft, format, translate, and distribute various documents (letters, invitations, certificates, meeting minutes, etc.).

File and archive documents and information, both paper and digital. Manage the Head of School's credit card receipts and submit them to Accounting. Assist the Head of School in preparing documents relating to union negotiations, grievances, etc.

Assist the Head of School and Deputy Head in the performance evaluation process. Assist school partners, including the Parents' Association, fundraising committee, and gala committee.

Administrative





Support to School Leadership Administrative Support to the Board of Directors Manage the administrative aspects of AEFE personnel, including forms and career follow-up with AEFE and the Cultural Service of the French Embassy in Ottawa. Coordinate professional development and examinations for staff, including registrations, follow-up, travel arrangements (flights and hotels), and travel authorization forms. Provide logistical and material support for training sessions held at the school.

Manage local recruitment through the AEFE website. Manage AEFE recruitment, including data entry in MAGE, receipt and filing of paper applications, follow-up on job offers, and secondment requests. Enter back-to-school surveys on the AEFE management website.

High school diploma or equivalent. ~3 to 5 years of experience as an administrator or executive assistant. ~ Postsecondary diploma in administration, office administration, or a related field is an asset. ~ Experience in a school, educational, or institutional environment is an asset . Strong interpersonal and reception skills. Good command of French and English, both written and spoken, is required.

Proficiency with office software and Google Workspace, with experience in database management. Knowledge of the French education system or French public administration. Ability to represent the school in a positive and professional manner, in alignment with its values.

Permanent contract The Lycée Français de Toronto is an equal opportunity employer that recruits employees without regard to race, color, gender, sexual orientation, religion, nationality or origin, marital status, age, or disability. We actively value diversity among our employees and our school community.

The Lycée

Français de Toronto is committed to providing an inclusive setting and to implementing reasonable accommodations for candidates with disabilities.

📌 Executive Administrative Assistant Needed Immediately (Toronto)
🏢 Lycee-Francais-Toronto-1
📍 Toronto