His job is to live two-to-ten years out in front of the rest of the business — generating new product ideas, leading R&D;, building key industry relationships, championing our culture, and setting the strategic direction. We're hiring an Executive Assistant to the CEO who can be the gatekeeper, second brain, and on-the-ground sidekick for someone whose best work happens on prototypes, trade show floors, and big-picture strategy sessions. Build the rhythm — block time for thinking, prototyping, travel recovery, and strategic work, not just back-to-backs.

Help the CEO run his R&D; pipeline — track product ideas, organize prototype reviews, document information for relay, coordinate sample shipments, and keep R&D; notes and specs organized. Manage supplier and partner outreach — schedule calls, prep briefing notes, track conversations. You don't need to bench triple-digits, but you should know a barbell from a kettlebell, understand who our customers are, and care about the products we make.

Manage

Travel and Logistics Plan domestic and international travel — flights, hotels, ground transport, factory visits, trade shows.



Manage the CEO's inbox — triage, draft replies, flag what's urgent, and explicit the noise. Proof-read, clarify and update communication, briefs and documents made by the CEO before sending them to the broader organization.

Anticipate, Don't Just React Pull the data, line up the prep, brief him before the meeting. Priorities shift weekly. You don't need a PhD in exercise science, but you should be genuinely interested in the strength and fitness world — our products, our customers, and what makes them tick. 2–5+ years in an Executive Assistant, Chief of Staff, or senior admin role — ideally supporting a founder or C-suite leader. ~ Bonus for note-taking and meeting-summary skills. ~ Comfort with calendar tools, project management software, expense systems, and travel platforms.

An interest in or active relationship with fitness, strength training, or the gym/sporting goods industry is a significant bonus. 55,000 - 80,000 CAD per year (Calgary) #

📌 Executive Administrative Assistant Needed Immediately (Calgary)
🏢 Stichting Mission on Wheels
📍 Calgary