Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and robust economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #Legal Assistant This posting is for an existing vacancy External applicantsare considered only after the internal posting process has been completed.

Reporting to the Manager, Legal Services, provides a comprehensive range of confidential secretarial and administrative support services affecting the operations of the Division. Maintains confidentiality required at law and by the Law Society of Ontario. Provides support to management team, lawyers, law clerks in a diverse law office setting.

Prepares, composes and proof reads correspondence and reports on a variety of confidential and routine matters. Drafts replies on non-routine matters for consideration and signature. Prepares various legal documents and forms including briefs, simple agreements using a template and conduct corporate searches.

Maintains assigned portion of departmental file system by opening, closing and making arrangements for disposition (destruction based on retention period) and off‑site storage. Performs transcription as required. Schedules and arranges meetings including preparation and distribution of agendas and other materials, booking meeting rooms,



arranging set up of presentation equipment and food/beverages as required, and informing participants of same.

Co‑ordinate and arrange all travel, conference and course arrangements, and follows up as appropriate. Inputs and retrieves data and generates reports from computer based information systems (i.e. LegalCM, OnCorp, employee training history and outside counsel invoices).

Sorts and distributes incoming and outgoing communications including correspondence and facsimile ensuring urgent matters are suitably expedited. Responsible for ensuring customer services function for the division including answering phones, responding to inquiries, receiving and announcing visitors. Ensures timely processing of cheque requisitions, expense claims and prepares invoices for payment.

Responds to inquiries and liaises with other departments, government agencies, outside agencies, legal professionals, consultants, Council members and the public. Assists other Legal Assistants with overflow work. Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.





Proven knowledge of legal assistant practices and procedures normally acquired by attaining a diploma in a Legal Secretarial course or an equivalent combination of education and work related experience. # Previous experience working in a legal environment. # Ability and willingness to work congenially with multiple lawyers and law clerks and to become familiar with their practices. # Ability and willingness to assist with special projects as required advancing the goals and objectives of the Division. # Ability to communicate in a professional manner with staff, clients and legal professionals. # Ability to work independently by following instructions with minimal supervision, taking initiative and meeting tight deadlines. # Microsoft Outlook, Word, Excel and PowerPoint). Create and maintain tracking systems for training, invoices, off‑site closed file storage and attendance. Demonstrated knowledge and ability to troubleshoot office equipment and act as department lead for IT related matters (i.e. webcasts, desktops, laptops, printers, projectors and fax). # Demonstrated ability to communicate effectively both verbally and in writing. # Working knowledge of general accounting principles in order to monitor accounts, maintain routine financial records and calculate invoices. # Ability to use general office equipment including telephone, dictaphone, transcription machine, printer, scanner, facsimile, calculator, binding machine and shredder.

Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements. #

📌 Law Clerk/Legal Assistant - Legal Services (Canada)
🏢 Hamilton Insurance Group
📍 Canada