The Office Coordinator, located at Socomec Canada, serves as the primary point of contact in the reception area and delivers a qualified, welcoming experience for employees and guests while ensuring smooth day-to-day office operations. This role manages front desk activities, visitor and vendor logistics, office supplies and facilities coordination, and provides proactive administrative support to leaders based at the location. maintain a professional, friendly, and helpful presence at the front desk. Answer and triage phone calls and emails; Maintain reception and common areas in a clean, organized, and safe condition.

Coordinate office supplies and inventory (ordering, replenishment, vendor relationships, cost tracking). Liaise with facilities/maintenance, janitorial, and IT for repairs, moves, set-ups, and preventative maintenance. Support onboarding logistics (ID badges, desk setup, welcome materials) in partnership with HR and IT.

Draft and distribute office communications (e.g., site notices, safety updates, event announcements). Maintain shared calendars, distribution lists, seating plans, and office directory accuracy. Provide calendar management, travel coordination, expense processing, and meeting preparation for designated leaders.

Prepare agendas, meeting minutes, presentation materials, and follow-up actions. Track key operational items for leaders (action logs, site metrics updates,



vendor PO status, budget trackers). escalated incidents per site protocol. Support health & safety processes (emergency drills, sign-in/out sheets, ergonomic claims, incident reporting).

Promote an inclusive, service-oriented culture at the front desk and across common spaces. 3-5 years of experience in office coordination, reception, administrative support, or facilities operations. ~ Proficiency with Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint);

Experience supporting senior leaders (calendar, travel, expenses). ~ Prior experience in a multi-site or corporate environment. ~ Top-notch customer service skills (internal and external customers alike). ~ Demonstrated ability to follow company policies and procedures. ~ Onsite front-desk presence required during core business hours. Periodic light physical activity (lifting up to ~25 lbs, moving supplies, setting up rooms). Extended periods of sitting/standing at reception; Being comfortable to commute to our Brampton office 5 times a week.

Upon request, we will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.

📌 Office Coordinator / Front-Desk Receptionist (Brampton)
🏢 Socomec Group
📍 Brampton