:

In person

Reports to: Senior Commercial Real Estate Broker

Employment Type: Full-time

Location: West Island Montreal, Quebec, Canada

Requirement: Valid driver's license and a car

Job Summary

Providing administrative and operational support to a commercial real estate broker. This role involves managing communications, coordinating transactions and listings, preparing marketing materials, maintaining databases using Hubspot (training provided) among other formats, and ensuring smooth day-to-day operations. The ideal candidate is detail-oriented, organized, and able to handle multiple priorities in a fast-paced, client-focused environment.

Key Responsibilities

Administrative Support

· Manage the broker’s calendar, appointments, and meeting coordination.

· Prepare correspondence, proposals, reports, and presentation materials.

· Handle communications, emails, and client inquiries with professionalism and discretion.

· Maintain organized digital and paper filing systems.

Transaction & Listing Coordination

· Assist in processing listing agreements, purchase, sale and leasing offer documents and related forms.

· Track deal progress from listing to closing, ensuring all deadlines and documentation are met.

· Liaise with clients and other parties involved in transactions.

Marketing & Research

· Create and coordinate updates to property marketing packages, flyers,



and online listings (Centris, LoopNet, MLS, CoStar, Spacelist etc.).

· Maintain the broker’s database of available properties, clients, and prospects.

· Conduct market research and gather property data for space searches and market surveys for clients.

· Create content and support social media and digital marketing initiatives.

· Site visits to take pictures and measurements etc. to create marketing materials.

Qualifications

· Some administrative experience, ideally in commercial real estate.

· Skills:

o Strong organizational and multitasking abilities.

o Excellent written and verbal communication.

o Bilingual (French & English) spoken and basic written.

o Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM systems.

o Familiarity with real estate platforms (Centris, CoStar, Spacelist) is an asset.

o High attention to detail, confidentiality, and professional demeanor.

Key Attributes

· Self-starter with initiative and problem-solving ability.

· Team-oriented but able to work independently.

· Comfortable working with tight deadlines and changing priorities.

Job Types: Full-time, Permanent

Benefits:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- In office gym
- On-site parking
- Vision care

📌 Operations Assistant (Montreal)
🏢 Suissa Realty Group
📍 Montreal