USA Benefits & Payroll Administrator Pour la version française de cette description de poste, veuillez consulter le lien suivant: ~ Administrateur(trice) de la paie et des avantages sociaux – États-Unis You are a meticulous and proactive payroll and benefits professional who takes full ownership of the employee experience behind the scenes. You thrive in fast-paced, multi-entity environments where no two days look the same, and you bring a rare combination of technical precision and people-first thinking to everything you do. You don't just process payroll — you ensure every employee is paid accurately, on time, and with complete confidence.

You're equally at home navigating complex benefits renewals, multi-state compliance requirements, and leave of absence case management. Full-Cycle Payroll Administration Process and manage end-to-end payroll for multiple US-based entities, including regular, off-cycle, and ad hoc payroll runs

- Ensure accurate calculation of wages, deductions, garnishments, tax withholdings, and all payroll-related transactions
- Manage multi-state payroll tax registrations, closures, filings, and compliance — including SUI and SIT accounts
- Lead year-end payroll activities including W-2 preparation, reconciliation, and distribution
- Serve as the primary liaison with payroll vendors and resolve processing issues in a timely manner
- Audit and maintain payroll records to ensure data integrity across all entities. Administer all US employee benefit programs including medical, dental, vision, life, disability, FSA/HSA, and 401(k) plans across multiple companies
- Lead annual open enrollment planning, communication, execution, and post-enrollment reconciliation for all supported entities
- Partner with brokers, carriers, and third-party administrators on plan setup, renewals,



billing reconciliation, and issue resolution
- Support 401(k) plan administration including audit coordination, compliance testing (ADP/ACP, top-heavy), and Form 5500 filings. Administer and track employee leaves of absence in compliance with FMLA, ADA, state-specific leave laws, and company policies
- Partner with managers and HR Business Partners to ensure a smooth, supportive experience throughout the leave lifecycle
- Stay current on federal, state, and local payroll and benefits regulations (FLSA, ERISA, ACA, COBRA, HIPAA)
- Generate and analyze payroll and benefits reports to support audits, budgeting, and leadership decision-making
- Process Improvement & Cross-Functional Collaboration Identify opportunities to streamline payroll and benefits processes, increase automation, and enhance the employee experience
- Partner with Finance, Legal, and People Operations to ensure alignment on compensation, benefits, and compliance matters
- Contribute to payroll and benefits projects and initiatives as needed. 3–5+ years of hands‑on experience in US payroll processing and advantages administration, with demonstrated experience in a multi‑state, multi‑entity environment; ~ Strong working knowledge of federal and state payroll tax regulations and benefits compliance including ERISA, ACA, COBRA, FMLA, and 401(k) plan administration; ~ Experience with HRIS and payroll platforms such as ADP, Paylocity, Gusto,



Rippling, or similar; ~ Advanced proficiency in Excel or Google Sheets — VLOOKUPs, pivot tables, and data reconciliation are second nature to you; ~ A track record of handling sensitive compensation and personal data with the highest level of discretion and integrity; ~ Strong communication skills with the ability to translate complex payroll and benefits topics clearly for employees and stakeholders at all levels; ~ Bachelor's degree in Human Resources, Business Administration, Finance, Accounting, or a related field — or equivalent practical experience. At AppDirect, we believe that innovation thrives in an environment that houses diversity of excellence, experience and thought. We foster an environment of inclusion without regard to race, religion, age, sexual orientation, or gender identity enabling AppDirectors to embrace their uniqueness to do their best work. As such, we strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. For more information about our use and handling of personal data from job applicants, please read our Candidate Privacy Policy. At AppDirect, AI tools may assist our recruitment team with administrative automations — always under human oversight. In addition to base pay, regular employees may be eligible for performance-based bonuses and a full range of benefits.

Canada Compensation

Band $70,000 — $90,000 CAD Outre le salaire de base, les employés permanents peuvent prétendre à des primes liées à la performance et à une gamme complète d'avantages sociaux. Échelle salariale au Canada $70,000 — $90,000 CAD

📌 Payroll and Benefits Specialist - Human Resources (Toronto)
🏢 AppDirect
📍 Toronto