Cardiology , Children's Medical Care Location: Halifax Permanent Hourly FT ( 100% FTE) x 1 position(s) Start Date: ASAP NSGEU Off&Cler; , Admin Professionals Bargaining Unit IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities.

We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced perks and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years.

We have the highest percentage of people with disabilities in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer.

We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels. Reporting to the Manager, Ambulatory Surgical Care, and under the supervision of the Clinical Leader, Children’sHeart Centre,



the Administrative Assistant III provides high quality administrative and organizational support to the Division of Cardiovascular Surgery as well as the Children’s Heart Centre.

Responsibilities include, but are not limited to: utilizing Outlook to coordinate surgeon’s schedules – which will include liaising with administrative staff in another health care facility; coordinating additional testing and procedures required pre-operatively for patients; providing academic and research support (i.e., maintaining Cardiovascular Surgery and Children’s Heart Centre team communications; coordinating travel arrangements including booking and expense recovery, as requested; completing correspondence and records for computerized medical billing, and service deliverables; participating in ambulatory care team discussions as required, offering input and energy into efforts at improving clinic efficiency and functioning; word processing, and database entry; preparing/typing/transcribing reports, project documents, correspondences, etc; establishing and maintaining office filing system including processing incoming/outgoing mail; answering phone calls, relaying messages and referring calls with follow-up as appropriate; participating occasionally in front desk coverage of the Children’ Heart Centre. Monday to Fridays (0800 – 1600) Minimum High School Diploma or G.Graduation from a recognized Office Administration diploma program is required, with preference given to candidates holding a Medical Office Administration diploma.



Minimum two (2) years of related administrative experience in a clinical setting required.

Related experience is demonstrated by candidates who possess general office assistant experience. Testing may be conducted. Advanced working knowledge of Windows, MS Office programs, Outlook, online medical searches, Internet searches, and database programs required.

Working knowledge of office equipment (e.g., Successful completion of a medical terminology course required. self-motivated and able to work with minimal supervision/direction required. Demonstrated high regard for quality, accuracy, and attention to detail required. Commitment to continual learning and willingness to share knowledge with and support the development of Co‑Workers required.

Experience in computerized medical billing applications is preferred. Previous surgical booking experience an asset. Competency in other languages an asset; French preferred. In the absence of candidates meeting the required education, consideration may be given to applicants demonstrating equivalent educational credentials and/or relevant administrative experience at an underfill level.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. This is a Admin Professionals bargaining unit position.

Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position. Cardiac, Medical Office Assistant, Patient Care, Front Desk, Secretary, Healthcare, Administrative #

📌 REMOTE Administrative Professional (Halifax Regional Municipality)
🏢 Nova Scotia Health Authority
📍 Halifax Regional Municipality