Interested in growing your career at Fanshawe College?

Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.

Working at Fanshawe College

Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Posting Closing Date

September 18, 2026

Campus Location

London, ON

Department

SWB1 Student Wellbeing

Employment Group

Administrative

Pay Details

$72,114.00 - $102,918.00 Salary

Worker Sub-Type:

Regular on fixed term (Fixed Term)

Time Type

Full time

Remote Type

Hybrid

Contract End Date

October 1, 2027

Hours of Work per Week:

37.5

Note: 1 vacancy available . This position is deemed a critical vacancy.

Work Mode: Hybrid - This position requires 4 days onsite per week, with the potential to work 3 days onsite per week during lower-volume periods, such as the summer months.

Why this Role is Important

Reporting to the Senior Leader, the Senior Leader Assistant supports their leader by ensuring effective daily operations and execution of administrative tasks.



This role requires a proactive and organized individual who can manage time-sensitive tasks, interact with a variety of internal and external stakeholders, and contribute to the smooth functioning of the department or unit.

The Senior Leader

Assistant is entrusted with handling moderately confidential matters and supporting operational needs with accuracy and professionalism.

How You'll Make an Impact

Calendar & Communications Management

Manage front-office interactions with discretion, greeting visitors while safeguarding confidential discussions and ensuring professional, tactful communication

Oversee and protect access to the senior leader's calendar, scheduling meetings, appointments, and events while maintaining strict confidentiality of engagements

Resolve scheduling conflicts with strategic prioritization, ensuring secure time allocation for high-level discussions and confidential matters

Arrange logistics for meetings, including booking meeting rooms and virtual platforms to support confidential conversations

Prepare and distribute classified meeting materials, ensuring controlled access to sensitive documents and briefing notes

Provide proactive reminders of upcoming high-priority commitments, anticipating confidential requirements and deadlines

Handle rescheduling and cancellations discreetly, balancing confidentiality and operational flexibility while minimizing disruptions





Confidential & Strategic Administrative Support

Draft, proofread, and format leadership correspondence, including letters, briefing notes, confidential reports, and presentations, ensuring clarity, accuracy, and alignment with institutional priorities

Take comprehensive meeting minutes, tracking key discussions, strategic decisions, and actionable follow-ups while maintaining strict confidentiality; promptly distribute finalized records to relevant stakeholders

Ensure all written communications reflect a skilled tone and style appropriate to the senior leader's office

Handle sensitive administrative matters with professionalism, ensuring confidentiality and appropriate escalation when necessary

Assist in managing confidential discussions and departmental issues, offering discreet coordination and support in resolving challenges

Provide research and insights on operational concerns, supporting informed decision-making for management leaders

Draft, review, and maintain confidential correspondence and reports, ensuring accuracy and discretion in all communications

Ensure compliance with college policies, ensuring regulatory and institutional governance requirements are met

Maintain knowledge of institutional policies, procedures, and strategic priorities

Project & Administrative Support

Assist with coordinating departmental projects and initiatives, maintaining timelines and tracking progress

Gather and compile data for reports and presentations, ensuring accuracy

Support general administrative tasks, including booking travel and managing office supplies

Facilitate team coordination and communication

Assist in monitoring key performance indicators (KPIs) for departmental

📌 Senior Leader Assistant - Temporary Assignment (Winnipeg)
🏢 Fanshawec
📍 Winnipeg