Break Barriers. Employ Change.Prospect helps people get jobs. We're a not‐for‐profit and registered charity, so while the bottom line can't be ignored, it's not our priority. Clients are.Job DetailsPosition: Administrative AssistantLocation: Edmonton ABType: Full TimeSalary: $49,440.00 - 52,000About UsWe welcome anyone who is looking for a better life through employment. We work with candidates who have degrees; we also work with people who are experiencing homelessness or experiencing a mental health condition or challenge. We can help upgrade clients skills; we also work with an employer to help them understand a disability. Above all, we're creative and resourceful.Recognizing that not everyone learns in the same way, our methods include art and the great Alberta outdoors as tools. We help young and old, people changing industries, recent immigrants, veterans, people with disabilities, and everyday Albertans who feel that the job search process has become daunting. If that sounds valuable to you, let's get to work!What will you do?Duties Include:Performs administrative functions in support of the programs as follows:Coordinating program reporting requirementsScheduling meetings and handling all meeting logisticsAssisting with calendar managementConducting program related research as requiredManaging kitchen and office suppliesHandles Salesforce, Mobius, Compass, and GCOS entries, including:Verifies and/or registers incoming clients into the Salesforce, Mobius, Compass, and GCOS database systemOversees and coordinates all Salesforce, Mobius, Compass, and GCOS database entries, ensuring timely and accurate input including but not limited to assessments, school training and referrals, evidence entry, attendance verification, school training completions and follow-upsCreates and maintains accurate client files to coincide with Salesforce, Mobius, Compass,



and GCOS entriesCoordinates government contract closures including inventory reports, file submissions, and archiving procedures.Maintains internal tracking mechanism to verify timing of staff interventions and monitors progression of clientsEnsures filing systems – both hard and soft copy are maintained as per policyCollaborate with the administrative team to provide coverage at the reception desk as needed, including during staff vacations and time offAssists in completion of additional administrative projects as requiredComplies with company policies/procedures, provincial, privacy and other job‐related legislationWhat does it take to do this job?Completion of post‐secondary education, preferably in an Administration program3+ years' of related administrative experience1+ years' experience working in one the following database system Salesforce, Mobius, Compass, or GCOS.Intermediate to Advanced skill level in Microsoft OfficeProven ability to multi‐task and efficiently respond to changing prioritiesStrong verbal and written communication skillsExperienced in taking meeting minutes, writing, proofing and/or editing correspondence, and compiling reports and chartsSolid interpersonal and client service skills with the ability to work effectively with a variety of stakeholders including clients, funders and staffDemonstrated ability to work in a confidential environment and handle highly sensitive informationAble to consistently display a warm, friendly, and helpful demeanorOrganized and efficient,



with a focus on continual quality improvementFurther NotesAll employees must pass a criminal background checkCandidates must be able to work full‐time in the office for the first 90 days of employment before moving into a hybrid work structureProspect has a comprehensive onboarding program and supports professional development goalsIf you require an accommodation in order to participate in the application or selection process, please contact the HR/Recruitment department at [email protected] will consult with all applicants who request accommodation during the process to ensure that the accommodation provided takes into account any individual accessibility needs. Any information received relating to accommodation will be addressed confidentially.Prospect strongly believes in its five brand pillars and is looking for great candidates who share the same beliefs:EnthusiasticProspect approaches every opportunity with enthusiasm. We drive change with energy, optimism, and commitment. Anyone who walks through our doors can feel the positive energy.ProfessionalIn every facet of our work, our actions show a commitment to professional management and service delivery. Prospect is accountable, ethical, and honest.InnovativeProspect creates change by envisioning the end game and creating the means to realize it. We believe asking "why not?" aids progress. Solutions are created when we think beyond traditional boundaries.InclusiveProspect is driven to achieve equal access for all to opportunities and resources. We strive to create a fair, healthy and high-performing environment where everyone is respected, encouraged and motivated, and their contributions help Prospect attain its goals.CollaborativeProspect seeks different perspectives. All parties must be engaged, including for-profit, not-for-profit, funders and government. Only by understanding all points of view can we create inclusive workplaces

📌 Administrative Assistant (Edmonton)
🏢 Prospect Human Services Society
📍 Edmonton