When you join Okanagan College, you're joining a team that's transforming lives and communities.Every course you create, every student you support and every connection you build, it all matters.Be a part of a vibrant campus community, where the work you do every day truly makes a difference.The Office of the Dean, Arts and Sciences is seeking a term, full-time Operations & Portfolio Specialist at the Kelowna campus for a one-year term with possibility of renewal.Desired Start Date: October 1, 2026Position End Date: September 30, 2027Salary range: $67,893 to $95,050 with normal starting salary between $81,472 and $90,524 annuallyBargaining unit: Excluded SupportType of appointment: Term Full-timeClosing date: September 7, 2026Schedule:Hours of work are typically Monday to Friday, 8:30am-4:30pm. During the summer months (May-August), an alternate schedule of 8:00am to 4:00pm may be available.Your OpportunityUnder the general direction of the Dean, Arts and Sciences, the Operations and Portfolio Specialist (OPS) assists in the coordination of a broad range of activities consistent with the Portfolio's annual and long term plans; the OPS is responsible for: implementing and evaluating a broad range of courses, programs and projects; monitoring and trackingportfolio budgets and providing analysis; coordination of instructional workload assignments.Functions and DutiesAssists in the budget process; monitors adherence to submission timelines and requirements including compliance to required formats and guidelinesResponsible for tracking the operating, special purpose, and new initiatives budgets including reviewing programs, projects, and services and providing recommendations to the Dean; implements appropriate follow-up actionsCollaborates and consults with Financial Services on the preparation of the annual portfolio planning and budget processResponsible for tracking and expenditure of the capital budgets and for analyzing financial information that affects the financial results of the portfolioMonitors and assists with each of the department's annual and capital budgets; works with the Dean to identify accountabilities for projections for each component of the budget; monitors expenditures within each departmental budgetLiaises with businesses, government agencies, community organizations,



and with professional associations and Program Advisory Committees and disseminates information on programsCoordinates department accreditation requirements for the portfolio including the tracking of deadlines, coordination of reports, document submissions and coordination of required site visitsTracks and identifies financial need and makes recommendations to the Dean and ensure that portfolio resources are used appropriatelyProvides financial information and analysis pertaining to portfolio statistics, reports, proposals and business plans, including confidential reportsIdentifies and investigates unusual transactions, and ensures adherence to financial processes and procedures; assesses the causes of variances and recommends corrective actionsGenerates requests to purchase and payment vouchers, as related to the program activitiesCoordinates and tracks workload for instructional employees within the portfolioAssists the Dean with complex, confidential and sensitive staffing issues that affect the portfolioAssists with the planning and implementation of the annual departmental class scheduling in consultation with the department Chairs and the Registrar's OfficeCoordinates the office assignments for the portfolio, in consultation with the Regional DeansAssists in developing and updating annual and long term plansParticipates on OC committees, and various ad hoc committees, teams, and task forces as appropriatePlans, coordinates and implements courses, programs and contracts as per the educational planWorks collaboratively with other institutions in coordinating and delivering specific programsDevelops and maintains effective communication within the portfolio and between other departments, portfolios, centres, and the external communityAssists with student recruitment strategies and activitiesAssists with the planning, implementation, and tracking of all marketing strategies and activities of all programs areas in the portfolioPromotes the programs and services of the portfolio through the implementation of marketing plans, personal contact, media, and other types of marketing activitiesProvides information about course offerings to OC Educational Advisors,



prospective students and senior secondary schoolsProvides replacement coverage for Executive Assistant, as required.May be assigned special projects in other areas of the portfolioPerforms other duties as assignedEducation and ExperienceBachelor's degree in a related field; 2 to 5 years related experience preferably in a post-secondary education environment.Skills and AbilitiesMust be versatile and able to manage high work volume and conflicting priorities in order to meet deadlinesAbility to synthesize data/information and develop/deliver findings and recommendationsProven project management skillsExcellent organizational, budgeting and financial management skillsAbility to plan and think strategicallyOutstanding computer skills with proficiency using Microsoft OfficeAbility to generate and analyze reportsOur ValuesStudents first: Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially.Respect: We welcome, embrace, and celebrate that which make us unique in creating an workplace in which every individual is valued, affirming our commitment to human dignity for all.Courage: We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness.Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well‐being of students, employees, community members, and the land.Distinction: We choose activities in which we can achieve excellence and positively impact society.Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].

📌 Operations And Portfolio Specialist - Arts And Sciences (Kelowna)
🏢 Okanagan College
📍 Kelowna