Our client, a respected and mission-driven organization, is seeking a highly organized and discreet Administrative Coordinator to play a key role in supporting senior leadership and corporate governance activities. This is an excellent opportunity for an experienced administrative qualified who thrives in a structured yet dynamic environment and enjoys being at the center of operations. Location: Downtown Montreal Salary: Up to $65,000, based on experience + excellent benefits Hybrid: 4 days in office / 1 day remote Ideal Candidate Diploma in Office Administration (DEC), Bachelor’s degree, or any other relevant education Minimum 3+years of experience as an administrative assistant or in a similar role Strong proficiency with Microsoft Office 365 Key Responsibilities Support the Director General with day-to-day administrative and coordination tasks. Organize meetings, travel arrangements, and logistics. Contribute to the planning, coordination, and follow-up of Board of Directors' meetings and members' assemblies. Prepare, revise, format, archive, and distribute official documents including minutes, resolutions, presentations, and reports. Draft and send summaries and communications to Board members and organizational members.



Assist with annual Board election processes and voting procedures during members' assemblies. Maintain and update databases related to the Board of Directors. Review, format, and proofread documents related to departmental activities. Enter purchase orders and invoices into the accounting system. Coordinate travel arrangements (accommodations, car rentals, etc.). Participate in the organization’s annual assemblies and other events as required. Perform any other duties assigned by the immediate supervisor. Essential Skills Sens aigu de la discrétion, du jugement et du professionnalisme Excellentes compétences en matière d'organisation et de gestion du temps Grand sens de la précision, souci du détail et qualité Capacité à s'adapter, à gérer les priorités et à respecter les délais Solides compétences interpersonnelles et capacité à travailler en collaboration avec des collègues, des membres et des partenaires externes Esprit axé sur les clients et les membres Désir de contribuer à l'évolution et au succès continus de l'organisation #J-18808-Ljbffr

📌 Coordonnateur Administratif / Administrative Coordinator (Montreal)
🏢 Quantum Management Services
📍 Montreal