Job Title: Facility Administrator II (Workplace Services Coordinator)

Duration: 6 months contract

Location: North York OR Chatham, ON | 100% Onsite

Role Overview:

Seeking a Facility Administrator II / Workplace Services Coordinator to support workplace operations, facilities, vendors, employee services, and office projects. The role requires strong judgment, organization, communication, and the ability to manage multiple priorities in a fast-paced setting.

Key Responsibilities:
Support day-to-day workplace and facility operations.
Manage invoices, journal transfers, accruals, and financial submissions.
Coordinate vendors for mail/courier, catering, printing, and other workplace services.
Monitor and manage ServiceNow facility requests.
Coordinate employee moves, space planning, meeting rooms, and special projects.
Manage artwork inventory and related procurement/placement.
Support Health & Safety, sustainability, emergency response, and facility projects.
Prepare and coordinate workplace communications and documentation.
Support, train,



and provide direction to concierge staff.
Assist with ergonomic assessments, floor decommissions, and other facility initiatives.

Requirements:
University degree/technical diploma with relevant experience, or equivalent combination of education and 5+ years of related experience.
At least 1 year of facility/property management experience.
Strong customer service, communication, interpersonal, and problem-solving skills.
Ability to work independently and handle confidential information.
Advanced proficiency in Microsoft Office, particularly Word and Excel.
Facilities/office management experience is an asset.
RPA, FMA, PMP, or CPM certification is an asset.
Oracle Financial experience is an asset.

Working Conditions: Rapid-paced, 100% onsite office setting with occasional after-hours work, travel, and support for moves or maintenance activities.

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