Aeolus Staffing Solutions is recruiting an experienced Executive Assistant to join one of our large, well-established clients in North York.

This is an excellent opportunity for a highly organized professional who enjoys supporting senior leadership while also playing an important role in billing, accounting administration, and vendor management.

Position Details

- Location: North York, ON
- Work arrangement: Fully on-site, five days per week
- Contract: Six months, with strong potential for extension
- Pay rate: $30–$35 per hour
- Schedule: Monday to Friday

Key Responsibilities

- Provide high-level administrative support to senior leadership
- Manage calendars, meetings, appointments, and changing priorities
- Coordinate internal and external meetings and follow up on action items
- Prepare reports, presentations, correspondence, and other business documents
- Support billing, invoicing, expense reconciliation, and payment tracking
- Assist with basic accounting and financial administration
- Manage vendor communication, documentation, onboarding, and account updates




- Review vendor invoices and resolve discrepancies
- Maintain organized and confidential electronic records
- Support special projects and other operational priorities as required

What We’re Looking For

- Previous experience as an Executive Assistant, Senior Administrative Assistant, or in a similar role
- Strong experience supporting senior executives or leadership teams
- Hands-on experience with billing, invoicing, basic accounting, and vendor management
- Excellent organizational and time-management skills
- Strong written and verbal communication
- High level of professionalism, discretion, and attention to detail
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Ability to work independently and manage multiple priorities
- Availability to work on-site in North York five days per week

This is a great chance to join a respected organization, work closely with senior leadership, and take ownership of a varied and important position.

📌 Executive Assistant - toronto
🏢 Aeolus Group
📍 Toronto