Job Details Description Job Type: Full time Vacancy Status: This posting is for a new position Target Salary Range: $49,000-$56,000 The compensation for this position is determined by a combination of skills, experience and is aligned to the market in which the job is posted. Your recruiter will provide additional details about our total rewards package during the hiring process. Scope of Position The Leasing and Contract Administrator plays a key role in supporting the real estate and facilities team by overseeing the administration of lease agreements, contracts, and related documentation. This position ensures that all leasing and real estate transactions and contracts are executed efficiently, accurately, and in compliance with legal and organizational requirements. The administrator acts as a liaison between landlords, tenants, legal professionals, and internal departments to facilitate smooth leasing operations. Major Responsibilities Lease Administration: Prepare, review, and process lease agreements, renewals, amendments, and terminations. Maintain accurate and up-to-date lease files and databases. Contract Management: Draft, review, and track contracts related to property operations, including service agreements, vendor contracts, and compliance documentation. Document Control: Ensure all leasing and contractual documents are correctly executed, stored, and accessible for audit and reference purposes. Compliance: Monitor lease and contract compliance with legal regulations, company policies, and critical dates (e.G., renewals, expirations, rent escalations). Reporting: Generate regular and ad hoc reports on lease status, contract terms, and key dates for management review. Financial Administration: Assist in rent calculations, billing and reconciliation of lease-related expenses and payments.



Real Estate Administration: Support the documentation and administrative processes required for property acquisitions and dispositions. Due Diligence and Contract Documentation: Coordinate due diligence activities and ensure accurate preparation, review & tracking of contracts & related documents during property sales and acquisitions. Communication: Serve as the first point of contact for lease & contract inquiries from tenants, landlords & vendor. Process Improvement: Recommend and implement process enhancements to improve efficiency and accuracy in lease, real estate and contract administration. Qualifications Education / Certifications / Experience College diploma in business, real estate, or legal administration 2–5 years of experience in lease administration within a commercial real estate or property management setting in Ontario Technical Skills: Proficiency with lease administration software, Microsoft Office Suite (Word, Excel, Outlook), and document management systems. Primarily office-based, with occasional site visits as required Working Conditions Primarily office-based, with site visits as required. Competencies Attention to Detail: Strong organizational skills and accuracy in handling documents and data. Communication: Excellent written and verbal communication skills. Ability to interact professionally with a variety of stakeholders Customer service orientation Teamwork and collaboration Initiative and adaptability Ethical conduct and professionalism About Alterna Savings Alterna Savings and Credit Union Limited (Alterna) has delivered The Positive in Banking® for over 115 years creating financial services that transform lives for the better, all while giving back to our community. Alterna is made up of Alterna Savings and Credit Union Limited and its wholly owned subsidiary, Alterna

📌 Leasing And Contract Administrator (Ottawa)
🏢 Alterna Savings
📍 Ottawa