Coordinator IV – Workplace Services

Location: North York (preferred) or Chatham

Schedule: 5 days in-office

About the Role: Seeking a Coordinator IV – Workplace Services to support our Real Estate and Workplace Services team. This role is critical in designing and executing workplace processes, ensuring smooth operations, and maintaining a safe, functional, and engaging office environment.

Key Responsibilities:
Provide service that supports business, employees, and departmental needs.
Manage financial accounting activities: invoice coding, journal transfers, accruals, AR submissions.
Vendor management for amenities (mail courier, catering, print/reproduction services).
Monitor and manage ServiceNow queue for workplace service requests.
Coordinate employee moves, meeting room operations, and space planning.
Manage artwork inventory (sourcing, purchasing, placement).
Participate in projects such as EHS initiatives and sustainability programs.
Support emergency response and safety incidents.




Draft and deliver communications for Real Estate & Workplace Services.
General administration: regulatory postings, documentation management (Elink, SharePoint).
Train and support E-zone concierge staff.

Qualifications:
Related university degree or technical diploma, or certification with 5+ years of experience.
Minimum 5 years in a business-related workplace, with at least 1 year in facility/property management.
Robust interpersonal, customer service, and communication skills.
Ability to work independently, maintain confidentiality, and apply critical thinking.
Proficiency in Microsoft Office Suite (Word, Excel).

Preferred Assets
Office/facilities management experience.
Certifications: RPA, FMA, PMP, or CPM.
Oracle Financial experience.

Working Conditions
Rapid-paced office setting with multiple priorities.
Occasional duties outside traditional business hours.
Potential travel to other Client's office locations.

📌 Workplace Coordinator Toronto
🏢 Indotronix Avani Group
📍 Toronto