Job Summary The Wedding Coordinator will coordinate, and execute, weddings hosted at Hotel X Toronto after contracts are confirmed by the Wedding Sales Manager. Effective communication with all hotel departments is necessary to ensure all details are received, as well as maintaining excellent client, planner, and vendor relationships. Coordinating the wedding venue planning will require exceptional service standards, and a commitment to delivering the couple’s specific vision for their wedding. Roles & Responsibilities Maintain response times for emails and phone calls within 24 business hours. Participate in site visits and virtual calls with clients, vendors and planners as needed to obtain necessary wedding planning details. Review sales contracts as well as other significant information, i.E., room block, cut-off date, special concessions and attrition clauses and validate client via turnover letter. Coordinate food and beverage selection,



room set-up and guest flow, and other services as required. Keep accurate records of all client requests and deliverables, to be saved in shared folder. Create custom floorplans that maintain room capacities, adhere to all health and safety considerations and keep fire routes and emergency exits free and clear. Work closely with Wedding Sales Manager if contract terms require re-negotiation with client. Accurately communicate all hotel policies and health and safety protocols. Distribute BEOs 10 days prior to wedding arrival date. Accurately forecast wedding food and beverage revenues within a 5% variance. Ensure custom food and beverage requests are communicated to Banquets team in advance for pricing and confirmation. Verify credit information submitted in

📌 Wedding Coordinator (Toronto)
🏢 Hotel X Toronto Career
📍 Toronto